Job highlights

- Excellent spoken English, strong research skills, proficiency with AI tools like ChatGPT, and experience in international business coordination
- Support senior management with international business development, market research, project coordination, follow-ups, meeting scheduling, and travel arrangements

We are looking for a smart, proactive, highly organised Executive Assistant (EA) to work closely with senior management and support international business development, market research, project coordination and day-to-day follow-ups. The ideal candidate must have excellent spoken English, strong communication skills, and the confidence to communicate with international clients and business contacts over phone calls, video meetings and email.

This role requires someone who can independently conduct online research, use AI tools such as ChatGPT effectively, identify the right contacts, coordinate meetings, track pending tasks and ensure timely follow-ups with stakeholders across different countries.

Key Responsibilities

- Executive Assistance & Follow-ups: Coordinate with senior management, track pending assignments, follow up with team members and external contacts, and ensure timely completion of tasks.
- International Business Research: Research overseas markets, companies, projects, tenders, contractors, investors and potential business opportunities.
- Online Research & AI Tools: Use Google, LinkedIn, company websites, industry databases, ChatGPT and other AI tools to gather information, analyse data and improve productivity.
- Contact Identification: Identify the right companies,



decision-makers, business partners and key personnel for specific requirements.
- International Communication: Make calls, send emails and LinkedIn messages, coordinate with overseas contacts and arrange business meetings.
- Meeting & Project Coordination: Schedule meetings, prepare briefs, maintain action trackers and follow up on agreed actions.
- Reports & Presentations: Prepare company profiles, research reports, Excel sheets, PowerPoint presentations and management updates.
- Travel & Administrative Support: Coordinate international travel arrangements, including flights, hotels, visas, itineraries and related documentation.
- Database Management: Maintain updated contact databases, lead lists, follow-up records and business research trackers.
- Handle additional executive assistance, coordination and administrative responsibilities assigned by senior management.

Candidate Profile
- Excellent English communication skills, both spoken and written, with clear pronunciation and confidence in international conversations.
- Comfortable making telephone calls and speaking directly with international clients, senior executives and business contacts.




- Strong internet research skills and the ability to identify relevant information quickly and accurately.
- Practical knowledge of LinkedIn, Google, ChatGPT, AI research tools and online business platforms.
- Good working knowledge of Microsoft Excel, PowerPoint, Word and other MS Office applications.
- Highly organised, detail-oriented and disciplined in maintaining follow-ups and task trackers.
- Proactive, dependable and capable of working independently with minimal supervision.
- Strong coordination, time-management, problem-solving and multitasking abilities.
- Willingness to handle a combination of executive assistance, international research, business development support and administrative work.

Preferred Experience
- Experience as an Executive Assistant, Management Assistant, Business Research Associate, Project Coordinator or International Business Executive.
- Exposure to international clients, overseas markets or cross-border business coordination.
- Experience in Oil & Gas, Energy, Engineering, Infrastructure or other B2B industries will be an advantage.

Ideal Candidate The ideal candidate is not just an office assistant but a smart, technology-oriented Executive Assistant who can think independently, conduct research, communicate confidently in English, use AI tools effectively and consistently follow up until tasks are completed. Key selection priorities: Excellent spoken English, confidence in international calls, robust research skills, effective use of AI tools, and exceptional follow-up and organisational abilities.

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