Key Responsibilities

Executive Assistant Responsibilities

- Provide administrative and operational support to the Head of Corporate Communications.

- Manage calendars, meetings, appointments, and travel arrangements.

- Prepare MOMs (Minutes of Meeting), presentations, reports, and correspondence.

- Coordinate with internal stakeholders for communication-related projects and initiatives.

- Track action items and ensure timely closure of deliverables.

- Maintain departmental records, documents, contracts, and communication archives.

- Handle confidential information with discretion and professionalism.

Vendor Management Responsibilities

- Manage relationships with communication agencies, event vendors, design partners, printers, and other service providers.

- Coordinate vendor onboarding, documentation, and compliance requirements.

- Monitor vendor performance, service quality, and adherence to SLAs.

- Obtain quotations, negotiate commercial terms, and ensure cost optimization.





- Process purchase orders, invoices, and payment follow-ups in coordination with Finance and Procurement teams.

- Maintain vendor databases and contract records.

- Support end-to-end execution of corporate events, campaigns, and branding activities through vendor coordination.

Qualifications & Experience

- Bachelor's degree in Business Administration, Communications, HR, Marketing, or a related field.

- 3-7 years of experience in Executive Assistant, Vendor Management, Corporate Communications, or Administrative roles.

- Experience coordinating with multiple vendors and stakeholders preferred.

- Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).

- Joining Requirement: Preference for immediate joiners

- Interview Mode: In-person only

- Female Candidates only

📌 executive assisatnt cum vendor management (Pune)
🏢 RECEX
📍 Pune