Role & responsibilities

Key responsibilities

- Ensure secretarial compliance for group companies, including:
- Draft and despatch Notices, Agendas, Explanatory Statements, Detailed notes, and formal Minutes in strict accordance with Secretarial Standards (SS-1 and SS-2) and applicable laws.
- Prepare the Directors Report, Annual Return, Shorter Notice consents, and related statutory disclosures for the Annual Report.
- Preparation of various notes for top management, cases for opinion, resolutions, etc.
- Handling e-filings, statutory returns, forms, and disclosures with ROC/MCA.
- Responding to ROC, RBI and other regulatory queries from time to time.
- Ensure activity-based compliances and documentation, including:
- Restructuring exercises such as merger, demerger, amalgamation, consolidation of capital and reduction of capital.
- Documentation relating to borrowings from bankers, corporate guarantees, letters of comfort, mortgage/charge on land and pledge of shares.
- Compliance relating to Significant Beneficial Ownership (SBO).
- CSR expenditure and related compliances.
- Rights Issue and Preferential Allotment of Equity/Preference Shares.
- Issuance and redemption of debentures.
- Handle Stock Exchange disclosures and compliances, including:
- Promoter inter-se transfer of shares of listed companies.
- Sale/purchase in open market, bulk deals and block deals.
- Pre- and post-trade disclosures/approvals.
- Trading during window closure.
- Annual promoter disclosures.
- Filing of Form C, Form B and disclosures under SAST Regulations 29(1), 29(2) and Regulation 10.
- Filing of SEBI reports.
- Handle documentation relating to credit rating of the Company,



issuance of NCDs, giving advances and taking ICDs.
- Coordinate and assist with Secretarial Audit and statutory audit documentation.
- Handle compliance-related work for listed companies.
- Possess sound knowledge of SEBI (SAST) Regulations, SEBI (LODR), Listing Agreement and other statutory regulations applicable to listed companies.
- Conduct Board, General and Committee Meetings as required under the Companies Act, including issuance of notices, preparation of agendas and recording of minutes.
- Maintain, prepare and file necessary documents, registers, reports and returns under the Companies Act and other applicable statutory laws, rules and regulations.
- Liaise with government departments, consultants, RTAs, solicitors and advocates.
- Review and ensure accuracy of documentation and compliance with applicable laws, regulations and statutory requirements.
- Research legal and secretarial matters and assist in preparation of related documentation.
- Draft documents relating to Joint Ventures, Share Subscription/Conveyance, Leave & Licence Agreements, Power of Attorney, Non-Disclosure/Confidentiality Agreements, legal opinions and general correspondence.
- Prepare and file necessary documents and statutory returns.

Preferred candidate profile

Mandatory Requirements:

- Candidate must have worked as a Company Secretary in a Listed Company. .
- Hands-on experience in SEBI (LODR), Stock Exchange Filings, Corporate Governance and Listed Entity Compliances is mandatory.
- Candidates without hands-on experience managing Listed entity compliances and SEBI LODR disclosures will not be shortlisted for this role.

📌 Company Secretary (Listed Entity) (Mumbai)
🏢 The Bombay Burmah Trading
📍 Mumbai