Job Profile: Back Office Executive – Billing, Tally & ERP:

Department: Accounts & Administration

Job Title: Back Office Executive

Reports To: Accounts Manager / Admin Manager Location: Vadodara

1. Job Objective To manage daily billing, accounting entries, ERP operations, documentation, and back-office activities accurately and efficiently while supporting the sales and accounts departments.

2. Key Responsibilities

A. Billing & Invoicing

- Prepare sales invoices, purchase bills, quotations, and proforma invoices.
- Generate GST invoices as per company requirements.
- Verify product details, quantities, rates, discounts, and GST calculations.
- Prepare delivery challans, credit notes, and debit notes when required.
- Maintain proper records of all invoices and billing documents.

B. Tally & Accounting

- Enter sales, purchase, receipt, and payment transactions in Tally.
- Maintain customer and supplier ledgers.
- Record expenses, journal entries, and other accounting transactions.
- Reconcile customer accounts, supplier accounts, and bank statements.
- Assist in GST-related documentation and monthly accounting reports.

C. ERP Operations

- Enter and update sales orders, purchase orders, and customer details in the ERP system.
- Maintain accurate product codes, item descriptions, pricing, and stock information.
- Update order status, dispatch details, and invoice records.
- Coordinate with the sales, purchase, stores, and accounts departments.
- Ensure all ERP entries are accurate and completed on time.

D. Documentation & Record Management

- Maintain physical and digital records of invoices, purchase orders, and delivery challans.
- Organize customer and supplier documents systematically.
- Maintain records of outstanding payments and pending orders.
- Prepare daily, weekly, and monthly reports as required.




- Ensure documents are properly filed and readily available when needed.

E. Coordination & Follow-up

- Coordinate with the sales team for order processing and billing.
- Follow up with customers regarding invoice details and payment documentation.
- Coordinate with the stores and dispatch teams for material availability and delivery.
- Communicate with suppliers regarding purchase bills and related documents.
- Support management with routine administrative and reporting activities.

3. Required Skills

- Knowledge of Tally ERP / Tally Prime.
- Basic understanding of GST billing and accounting.
- Working knowledge of ERP software.
- Positive command of MS Excel and MS Office.
- Accuracy in data entry and document preparation.
- Good communication and coordination skills.
- Robust organizational skills and attention to detail.
- Ability to manage multiple tasks and meet deadlines.

4. Educational Qualification & Experience

- Graduate in Commerce, Accounting, Business Administration, or a related field preferred.
- Practical knowledge of Tally, billing, and Excel.
- Experience in ERP software and GST invoicing is an advantage.
- Freshers with relevant computer and accounting knowledge may also apply.

1. Key Performance Indicators (KPIs)

- Accuracy and timeliness of billing.
- Correctness of Tally and ERP entries.
- Timely preparation of invoices and delivery documents.
- Accuracy of customer and supplier records.
- Timely completion of reconciliations and reports.
- Proper maintenance of accounting documents.
- Coordination with internal departments.

1. Expected Work Standards

- Maintain confidentiality of company and customer information.
- Follow company billing and accounting procedures.
- Ensure all transactions are recorded accurately.
- Complete assigned work within deadlines.
- Maintain professionalism, discipline, and accountability.

Pay: ₹13,000.00 - ₹17,000.00 per month

Work Location: In person

📌 Back Office Executive (Vadodara)
🏢 Scaletec Mechatronics
📍 Vadodara