Role & responsibilities

Key Responsibilities

1. Stock Availability:- Ensure 100% availability of stock and a zero stock-out situation across all locations/SKUs. Monitor sales trends, consumption patterns and seasonality to forecast demand and plan purchases. Raise purchase orders on time using reorder levels, safety stock and lead times. Follow up with vendors on order status, deliveries and shortages; arrange alternate sourcing for critical or fast-moving items. Coordinate with warehouse, stores and sales teams on requirements and urgent replenishments.

. 2) Vendor Evaluation :-and Management Identify, onboard and empanel current vendors; conduct due diligence on credentials, licences and compliance. Evaluate vendors periodically on price, quality, delivery timeliness, fill rate, returns and service. Maintain a vendor scorecard and a healthy base of primary and secondary suppliers for key items.

: Purchase Executive / Assistant Manager Purchase Page 1 of 3 Resolve vendor issues such as short supply, damaged goods, expiry/returns and invoice disputes

1. Cost Optimization:- Negotiate prices, margins, credit terms, schemes, discounts and rate contracts. Benchmark prices through comparative quotations and market intelligence. Consolidate purchases and leverage volumes to reduce landed cost. Track purchase price variance and report savings achieved against targets. Reduce costs related to freight, wastage, returns and dead stock. .
2. InventoryTracking and Control :-Track stock levels, ageing, slow-moving and non-moving items,



and near-expiry stock (where applicable). Maintain inventory records in ERP/software and reconcile with physical stock and GRNs. Analyse inventory turnover, stock cover and days of inventory; recommend corrective action. Support periodic stock audits and resolve discrepancies.

5)Documentation and Reporting :- Prepare POs, GRNs and purchase registers; verify vendor invoices against POs and receipts. Coordinate with accounts for timely vendor payments and reconciliations. Share MIS reports on purchases, vendor performance, savings and stock position with management

Preferred candidate profile

1. Graduate in any discipline (B.Com / BBA / B.Sc / B.Pharm or relevant); MBA in Supply Chain / Materials Management is a plus.
2. Assistant Manager: 6- 7 years, with vendor negotiation and team-coordination exposure.
3. Experience in industry retail / pharma / FMCG preferred.

Skills and Competencies:- Strong negotiation and vendor management skills. Demand forecasting and inventory planning. Proficiency in ERP/inventory software and advanced MS Excel. Analytical thinking, attention to detail and numerical aptitude. Good communication, follow-up and cross-functional coordination. Ability to work under pressure and handle urgent requirements.

Key Performance Indicators :-

Stock availability / fill rate (target: 100%) Number of stock-out incidents Cost savings and purchase price variance Vendor on-time delivery and quality scores Inventory turnover and share of ageing/dead stock Accuracy of inventory records

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