Job Location : CBD Belapur, Navi Mumbai

STRATEGY

· Assist in managing short term and long-term admin departmental plans, budgets and appropriate MIS and reporting processes.

· Work closely with the operations, finance, HR, IT and other teams for co-ordination of various organizations tasks and activities.

· Support in formulating policies governing the admin activities and functions.

· Support in the development of operating plans for the effective running of the admin team.

· Support in the cascading of elements of the operating plan to reporting teams.

· Support in the Periodic evaluation of the admin strategy and plan to ensure alignment and high level of contribution to overall organizational effectiveness.

OPERATIONAL

· SECURITY AND SAFETY

§ Assist in Laying down processes and hire adequate security staff to secure the safety and security of all Revmax offices

§ Assist in Laying down processes for securing all Revmax assets and their movement into and outside of Revmax offices.

§ Suggest on methods and technology to be used to secure the safety and of Revmax offices.

§ Monitor the approved methods and technology (e.g. CCTV, Access control etc.) and assume responsibility for smooth running and good maintenance of all systems and equipment.

§ Ensure that security and safety meets standards required under ISO.

· FACILITY MANAGEMENT

§ Ensure all housekeeping staff is properly attired in clean uniforms and report for work as per timing agreed. Conduct daily briffings with houskeeping staff.

Ensure everyone maintains entries in a register for visitors and Inward /outward

Register for receipt and issue of material.

§ Ensure timely repairs and maintenance at Revmax offices and non IT equipment and assets, including but not limited to furniture and fixtures, air conditioning systems etc.

§ Annual Maintenance Contracts (AMC) to be entered into and proper records to be maintained to ensure that all preventive maintenance is carried out as per the schedule agreed in the AMC to keep all critical assets & equipment in working condition.

§ Ensure that adequate and hygienic are provided in all Revmax offices or guest houses

§ Train housekeepers on cleaning and maintenance tasks

§ Oversee staff on a daily basis

§ Check rooms and common areas including pantry, toilets, stairways, and lounge areas, for cleanliness

§ Check and sign the logbook to be maintained by the Housekeeping staff ( HKS) and checkup the entire office at least twice daily to ensure that housing keeping is as per the standard and procedure laid down

§ Toilets: Ensure HKS maintains spotless cleanliness and that all toilet flooring are dry and usable. Ensure nothing is thrown into the toilet commode and in the washbasin to avoid any blockage in the drain

§ Arrange for purchase of necessary housekeeping materials

§ Schedule shifts and arrange for replacements in cases of absence

§ Establish and educate staff on cleanliness, tidiness, and hygiene standards

§ Motivate team members and resolve any issues that occur on the job

§ Monitor and replenish cleaning products stock including floor cleaner, bleach, and rubber gloves

§ Ensure that adequate and hygienic tea/coffee/drinking water provision is made for employees at competitive costs and within budgets.

§ Pantry is maintained spotlessly clean. Ensure all Staff Members follow the instructions laid down to use the gadgets like Microwave oven etc.



and also in the washbasin area to avoid any blockages in drainage etc.

§ Arrange for purchase of necessary pantry materials like sugar, tea powder, coffee powder, biscuits, etc.

§ Ensure cups, mugs, spoons, and plates are there in the pantry in sufficient quantity.

§ Prepare a Schedule of Pest Control in all offices on a quarterly basis & coordinate between vendor & admin representative in every location.

§ Follow all laid down protocols and processes for use of common facilities within the office (e.g. conference and meeting rooms etc.)

§ Prepare the list of vendor bills to be paid. Prepare rent sheet & housekeeping invoices. Get it approved by the manager, and management and submit it to Accounts for payment.

§ Ensure seat allocation to new joinee as per the instructions of the manager

§ Manage the process of issuance of mobile phones/sim card for local/international use for employees, visiting employees and getting best possible corporate deals from service providers.

§ Prepare the list of utility bills (i.e., electricity, telephone, mobile, water, maintenance, rent, property tax, etc.) that need to pay in a timely manner.

§ Ensure everyone maintains discipline and make visitors sit in the meeting room until the concerned staff is free to attend to them.

§ Ensure water, and tea is provided to visitors, and guests by housekeeping staff.

§ Ensure that no outsiders or unauthorized people are permitted inside without checking with the persons who they want to meet and /or have a prior appointment.

§ Renovation Work: Co-ordinate and Look after all renovation work in the office or any of the Jobbing Units. b. Establish proper rates for all regular contractors i.e. Carpenter, Electrician, and Civil Contractors, etc., after getting a quotation from at least 3 other Contractors.

§ Ensure proper quality work and timely completion of work.

§ .All wastages and unnecessary costs to be identified and removed after discussion with the Management

· TRAVEL

§ Support in the formulation of Travel policy for Revmax striking a good balance between costs and the desire to provide good and comfortable experience to Revmax employees.

§ Assist in entering into corporate deals with hotels, travel agents, airlines and manage such relationships and keep constantly exploring new ideas, vendors etc. along with keeping oneself abreast of the evolving services and solutions in the hospitality industry.

§ Assist in putting mechanisms and processes in place to support Revmax employees for all their visa / ticketing / hotel / forex and travel arrangements.

§ Keep exploring the need to provide for comfortable guest house, service apartments as an acceptable alternative to hotels where volumes justify and play a lead role in managing the guest house and identification of service apartments with the objective to find the right balance between comfort and costs.

§ Provide periodic MIS on Travel trends and costs and suggest means of managing travel budgets.

§ Maintain records of All Travel Cards

· Vehicle Management





§ Have a periodic review and audit of vehicles used at Revmax to ensure the comfort and safety of vehicles.

§ Keep a track of kilometer usage and monitor log sheets periodically and identify unusual and abnormal usages and escalate the any unusual requests, usages to departmental heads / HR for further action.

§ Ensure all safety measures are taken in all vehicle

§ View Maharashtra Traffic Police Echallan Portal site on regular basis to check all drivers are following RTO rules & processes.

§ Ensure policies, PUCs, Taxes are paid on time for all vehicle

§ Maintain records of All Petro Cards

§ Any Misuse of Vehicle, Damages or improper driving is notified to HR for needful Penalties.

· AUDIT AND PROCESS IMPROVEMENT

§ Ensure that various admin processes are replicated and run with consistency across all Revmax offices.

§ Endeavor to keep learning and improving upon admin services and put in place mechanisms to share learning and deploy improvements consistently across all offices.

§ Audit all admin processes across offices and share important findings and plan to address concerns / shortcomings that may get identified as a result of such audit.

· OVERALL

· Improve processes and systems to ensure smooth, effective and effective operations in the admin department.

· Lead various initiatives like quality improvement/measurement, automation, etc.

· Participate in cross functional teams (as and when applicable)

· Ensure that the functions and tasks are well managed as per laid down standards and norms

· Proactively review and propose changes as needed to the team structures to meet / exceed business objectives.

Pay: ₹38,000.00 - ₹42,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Provident Fund

Application Question(s):
- How many years of experience do you have leading administrative teams, including supervising executive staff as well as support personnel such as office boys and drivers?
- What is your experience in formulating departmental operating plans, managing administrative budgets, and publishing regular MIS and reporting processes?
- Describe your experience overseeing end-to-end facility management, including housekeeping standards, Annual Maintenance Contracts (AMCs), office repairs, and utility tracking.
- How do you handle office renovation projects, vendor negotiations, and ensuring cost control by obtaining competitive quotations from multiple contractors?
- What is your approach to maintaining security protocols, access control systems (such as CCTV), and ISO compliance across multiple office locations?
- Have you managed a corporate vehicle fleet, including tracking log sheets, monitoring traffic police e-challan portals, and ensuring timely compliance for vehicle insurance, PUCs, and taxes?
- What is your experience designing travel policies, managing corporate deals with hotels/travel agents, and overseeing guest houses or service apartments?
- How do you approach performance evaluations, coaching, conflict resolution, and handling employee grievances for your direct reports?
- Give an example of how you have successfully collaborated with cross-functional departments such as HR, Finance, IT, and Operations?
- This role requires being on call , occasionally providing off-hours support for scheduled maintenance or critical operational tasks to minimize business disruption. Are you comfortable with this work arrangement?

Work Location: In person

📌 Assistant Admin Manager (CBD Belapur)
🏢 Revmax Telecom Infrastructures
📍 CBD Belapur