Admin, MIS & HR Executive

Company: Vanya Veda Lab Pvt. Ltd.

Department: Administration, MIS & Human Resources

Designation: Admin, MIS & HR Executive

Location: Gurugram, Haryana

Employment Type: Full-Time

Experience Required: 4 Years

Industry: Beauty, Cosmetics, FMCG or Consumer Goods (Preferred)

About Vanya Veda Lab

Vanya Veda Lab is a premium beauty and personal care brand combining modern science with innovative hair, scalp, skin and body care solutions. With a growing presence across professional salons and distribution networks, we are looking for an organised, detail-oriented and proactive professional to manage our administrative operations, MIS reporting and HR coordination.

Key Responsibilities

1. Office Administration

- Manage day-to-day office administration and operational activities.
- Coordinate courier bookings, dispatches, deliveries and shipment tracking.
- Maintain office supplies, stationery and other administrative requirements.
- Coordinate with vendors, service providers and courier partners.
- Maintain office records, documentation and filing systems.
- Assist management with daily operational and administrative tasks.
- Coordinate with internal departments to ensure smooth office operations.

2. MIS & Reporting

- Prepare and maintain daily, weekly and monthly MIS reports.
- Track sales performance against monthly targets for individual sales executives, territories and distributors.
- Coordinate with the sales team to collect and consolidate reports.
- Prepare employee-wise and region-wise performance reports.
- Track distributor-wise and salon-wise sales and collection data.




- Maintain accurate Excel databases and management reports.
- Prepare dashboards and reports for management review.
- Ensure timely submission of all MIS reports.

3. HR Operations & Payroll

- Maintain employee attendance, leave records and employee databases.
- Prepare monthly salary sheets based on attendance, leave, incentives and applicable deductions.
- Calculate and process employee TA/DA (Travel Allowance and Daily Allowance) claims.
- Verify travel expense statements and supporting bills submitted by employees.
- Maintain records of employee advances, reimbursements and deductions.
- Coordinate employee joining formalities, documentation and onboarding.
- Maintain employee files, appointment letters and other HR documentation.
- Assist with recruitment coordination and interview scheduling.
- Track employee attendance, leave balances and monthly payroll inputs.
- Coordinate with the accounts department for salary disbursement and reimbursements.
- Support management in implementing HR policies and administrative procedures.

4. Sales Team Coordination

- Follow up with sales executives for daily sales reports, market visit reports and expense statements.
- Monitor timely submission of sales reports and TA/DA claims.
- Consolidate sales team attendance and travel records.




- Maintain monthly sales target versus achievement reports.
- Coordinate with regional managers for reporting and operational requirements.
- Highlight pending reports, discrepancies and delays to management.

Required Skills & Qualifications

Educational Qualification

- Bachelor's degree in Commerce, Business Administration, Human Resources or a related field.
- MBA/PGDM in HR or Operations will be an added advantage.

Technical Skills

- Solid proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS and formulas.
- Experience preparing MIS reports and management dashboards.
- Working knowledge of payroll calculations and TA/DA processing.
- Proficiency in MS Office, Google Sheets and email communication.
- Basic understanding of HR operations and employee documentation.
- Familiarity with Tally or other accounting/HR software is an advantage.

Personal Attributes

- Highly organised with strong attention to detail.
- Ability to manage multiple responsibilities independently.
- Good communication and coordination skills.
- Strong follow-up and problem-solving abilities.
- Ability to handle confidential employee and financial information.
- Proactive, accountable and deadline-oriented.

Ideal Candidate We are looking for someone who can independently manage office administration, maintain accurate business reports and coordinate employee-related activities.

The ideal candidate should be comfortable working in a growing organisation, handling multiple responsibilities and ensuring that management receives accurate information on time.

📌 Admin, MIS & HR Executive (Gurugram)
🏢 Vanya Veda Lab
📍 Gurugram