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Job Title: Admin Manager

Department: Administration

Preferred Candidate: Retired Army Personnel

Experience: Relevant experience in administration, security, facility management, and team handling

Location: As per company requirements

Job Purpose To oversee the overall administrative functions of the organization, maintain discipline, ensure security, manage facilities, and supervise support staff. The ideal candidate should have strong leadership, discipline, organizational, and team-management skills, preferably gained through service in the Indian Army.

Key Responsibilities

1. Administration Management

- Manage day-to-day administrative activities and ensure smooth office operations.
- Maintain proper discipline, punctuality, and adherence to company policies.
- Monitor office maintenance, housekeeping, utilities, and other facilities.
- Maintain administrative records, registers, and documentation.

2. Security and Safety

- Supervise security guards, gate management, and visitor entry procedures.
- Ensure the safety and security of company premises, employees, vehicles, and assets.
- Monitor CCTV systems, security equipment, and emergency preparedness.
- Implement security protocols and report any incidents to management.

3. Staff and Discipline Management

- Supervise housekeeping staff, security personnel, drivers, and other support staff.
- Monitor attendance, punctuality, grooming, uniform compliance, and workplace discipline.
- Allocate duties and ensure proper coordination among team members.
- Address routine staff-related issues and escalate matters when required.

4. Facility and Asset Management

- Ensure proper maintenance of buildings, furniture, equipment, and company vehicles.
- Coordinate with vendors and service providers for repairs and maintenance.
- Monitor the use of office supplies and administrative resources.
- Ensure cleanliness, hygiene, and a secure working environment.

5. Compliance and Reporting

- Ensure compliance with applicable safety, security,



and administrative requirements.
- Maintain records of security incidents, maintenance activities, and administrative expenses.
- Prepare regular reports for management.
- Coordinate with HR, Accounts, Operations, and other departments as required.

6. Leadership and Coordination

- Apply leadership, discipline, and organizational skills developed during Army service.
- Handle emergency situations calmly and effectively.
- Support management in implementing company policies and operational procedures.
- Promote teamwork, accountability, and a professional work culture.

Required Qualifications and Skills

- Retired Army personnel with a suitable service background.
- Graduate qualification preferred; relevant experience may also be considered.
- Strong leadership, discipline, communication, and decision-making skills.
- Experience in security management, administration, facility management, or staff supervision.
- Basic computer knowledge, including MS Office and email.
- Ability to manage multiple responsibilities and handle emergency situations.
- Physically fit and capable of performing duties appropriate to the role.

Key Performance Indicators (KPIs)

- Effective control of administrative activities and operating costs.
- Maintenance of discipline, punctuality, and attendance.
- Security of company premises and assets.
- Timely completion of maintenance and facility-related tasks.
- Proper maintenance of records and compliance documentation.
- Efficient supervision and utilization of support staff.

Preferred Candidate Profile: A disciplined, responsible, and well-organized retired Army professional capable of independently managing administration, security, facilities, and support staff while ensuring smooth day-to-day operations. Recommended designation: Admin Manager / Administration & Security Manager — depending on the scope of responsibilities and the candidate’s experience.

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits

- Flexible schedule

Willingness to travel:
- 75% (Preferred)

Work Location: In person

📌 Admin Manager (Patiala)
🏢 yashodha motors
📍 Patiala