Job Summary

We are looking for an organized and responsible Admin Executive to manage daily administrative activities and support smooth operations in a healthcare facility. The candidate will handle documentation, appointment coordination, patient records, staff coordination, vendor management, and general office administration while maintaining confidentiality and skilled service standards.

Key Responsibilities

- Manage day-to-day administrative activities of the hospital, clinic, or healthcare centre.

- Coordinate patient appointments, enquiries, and administrative requirements.

- Maintain patient registration records and other administrative documentation.

- Assist with front-desk operations and coordinate with doctors, nurses, and support staff.

- Manage office supplies, stationery, equipment, and inventory records.

- Coordinate with vendors, service providers, and maintenance teams.

- Monitor housekeeping, cleanliness, and general facility-maintenance requirements.

- Maintain staff attendance, duty schedules, and administrative records as assigned.

- Assist with billing coordination, invoices, receipts, and payment documentation where required.

- Prepare daily reports, spreadsheets, letters, and other administrative documents.

- Ensure proper filing, record maintenance, and retrieval of documents.

- Handle telephone calls, emails, patient enquiries, and internal communications professionally.

- Support insurance, medical billing, and documentation teams with administrative coordination where required.

- Follow healthcare facility policies, safety procedures, and applicable administrative guidelines.

- Maintain confidentiality of patient and employee information.





- Coordinate meetings, internal communications, and departmental activities.

- Identify administrative issues and report them to the concerned manager.

- Support audits, inspections, and compliance documentation as required.

Requirements

- Graduate in any discipline; a degree or diploma in Healthcare Administration, Hospital Management, or Business Administration is preferred.

- 1–3 years of experience in administration, preferably in a hospital, clinic, diagnostic centre, or healthcare facility.

- Basic knowledge of office administration and record management.

- Proficiency in MS Office, particularly Excel, Word, and email.

- Familiarity with hospital management software is an advantage.

- Good communication, coordination, and interpersonal skills.

- Strong organizational and time-management abilities.

- Attention to detail and the ability to manage multiple tasks.

- Professional attitude and patient-friendly behaviour.

- Ability to maintain confidentiality and handle sensitive records responsibly.

Key Skills

- Healthcare Administration

- Office Administration

- Patient Record Management

- Appointment Coordination

- Documentation and Filing

- Front Desk Coordination

- Staff Coordination

- Vendor Management

- Inventory and Office Supplies Management

- MS Office Proficiency

- Data Entry and Reporting

- Billing Documentation Support

- Communication Skills

- Organizational Skills

- Problem-Solving Skills

- Time Management

- Team Collaboration

- Adaptability and Flexibility

- Discipline and Punctuality

- Professionalism and Work Ethics

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Admin : Health Care (Nashik)
🏢 QTONET PRIVATE
📍 Nashik