Job Summary

We are looking for an experienced Admin Executive to manage day-to-day administrative activities at our manufacturing facility. The candidate should have hands-on experience in factory administration, statutory and factory compliances, vehicle entry/No Entry Permit processes, facility maintenance, vendor coordination, and general administration.

1. Factory Administration & Compliance

- Manage day-to-day administrative operations of the factory and office premises.
- Ensure timely completion and maintenance of factory-related compliances, licenses, registrations, and statutory records.
- Coordinate with government departments, authorities, consultants, and external agencies for compliance-related matters.
- Maintain proper documentation, registers, records, and compliance trackers.
- Support during inspections, audits, and visits by statutory authorities.

2. Vehicle No-Entry Permit / Movement Management

- Handle the No Entry Permit process for company/vendor vehicles entering or operating in restricted/no-entry zones.
- Coordinate with concerned authorities/agencies for obtaining and renewing vehicle entry permits.
- Maintain records of permits, vehicle documents, approvals, and validity dates.
- Ensure compliance with applicable traffic and local authority requirements.

3. Vendor & Service Provider Management

- Coordinate with housekeeping, security, maintenance, pest control, waste management, and other facility vendors.
- Follow up on vendor services and ensure work is completed as per requirements.
- Maintain vendor records, agreements, service reports, and related documentation.

4. General Administration

- Manage office/factory administrative requirements, stationery, consumables, and other essential supplies.
- Coordinate for cleanliness, hygiene, safety, and upkeep of the premises.




- Maintain administrative records and prepare regular reports for management.
- Support employee and factory-related administrative requirements.
- Assist HR and management in organizing inspections, events, meetings, and other administrative activities.

5. Store & Outlet Visits / Administration

- Conduct regular visits to Chokola stores/outlets to check administrative, facility, maintenance, housekeeping, and infrastructure requirements.
- Identify and report maintenance, cleanliness, safety, and facility-related issues and ensure timely closure.
- Coordinate with store/outlet teams and vendors for resolution of issues.
- Maintain a regular store/outlet visit checklist and report observations/action points to management.
- Monitor compliance with basic administrative standards across stores/outlets.

Key Skills & Competencies

- Solid knowledge of factory administration and statutory compliances.
- Hands-on experience in factory compliance documentation and coordination.
- Experience in No Entry Permit / vehicle entry permission processes will be preferred.
- Good knowledge of facility and maintenance coordination.
- Vendor management and negotiation skills.
- Good follow-up and coordination skills.
- Strong documentation and record-keeping abilities.
- Good communication and interpersonal skills.
- Ability to independently handle multiple administrative activities.

Educational Qualification

- Graduate in any discipline.
- Diploma/Degree in Administration, Facility Management, or a related field will be an added advantage.

Preferred Candidate Profile

- Candidates from food manufacturing, bakery, FMCG, manufacturing, or factory-based organizations with hands-on experience in factory administration, compliance, vehicle permits, maintenance, and facility management will be preferred.

Interested candidates can share their updated resume to [email protected]

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