We are looking for a reliable and detail-oriented professional to handle administrative support, procurement coordination, and basic accounting tasks. The role ensures efficient purchase tracking, documentation of expenses, and coordination with auditors for monthly statutory filings.
- Assist in procurement of materials, supplies and services for ongoing projects.
- Collect purchase bills/invoices from vendors on time.
- Maintain a vendor database with updated pricing, lead times, and contacts.
- Follow up with vendors on delivery schedules & payment requirements.
- Compare quotations and provide basic purchase evaluation for approval.
Accounts & Expense Management
- Maintain daily record of project-wise expenses.
- Reconcile purchase bills and expenses with quotations and delivery.
- Update spreadsheets/project trackers for budget monitoring.
- Coordinate with accountant/auditor for monthly GST filing and related documentation.
- Support with payments, petty cash, and reimbursements.
Administration
- Handle basic office administrative tasks (files, documentation, stationery, supplies).
- Maintain organized soft and hard copies of all bills, vouchers, and relevant documents.
- Support communication between project team, vendors, accountant and management.
- Assist in contract/document drafting or typing as required.
Skills & Qualifications
- Graduate in Commerce/Business Administration (preferred, not mandatory).
- Basic knowledge of accounting, GST, invoicing & procurement terminology.
- Robust organizational and follow-up skills.
- Good communication, negotiation & coordination abilities.
- Experience in architecture, construction or interiors firm is an added advantage.
Competencies
- Attention to detail
- Time management
- Proactive follow-up
- Reliability & discretion
- Ability to work independently
Work Mode
- Full-time / On-site (adjustable based on your requirement)