Role summary

Key responsibilities

Administration and coordination

- Maintain client database and follow up tracker, including enquiry status and next actions
- Prepare and maintain project wise files and documentation, including quotations, work orders, agreements, invoices, receipts, and completion records
- Coordinate site visits, meetings, and schedules between clients, vendors, and the site team
- Maintain vendor, contractor, and supplier database with contact details and service categories
- Collect quotations from vendors, support comparison sheets, and track approvals
- Maintain office registers and ensure documentation is filed accurately and can be retrieved quickly
- Support management with reminders, documentation readiness, and weekly status updates

Accounts support

- Prepare quotations and invoices as per instructions and maintain billing records
- Record day to day transactions including sales, expenses, vendor bills, receipts, bank entries, and petty cash
- Maintain petty cash register and voucher filing with supporting bills
- Track vendor outstanding payments and customer collections, maintain ageing reports and follow up lists




- Prepare monthly documentation and summaries required for the Chartered Accountant, including GST related supporting documents and TDS details if applicable
- Maintain basic project wise expense tracking and prepare straightforward monthly cost summaries

Skills and qualifications

- Education, BCom or equivalent experience
- Strong Excel Sheets skills
- Basic accounting knowledge and strong attention to accuracy
- Tally Prime knowledge preferred
- High integrity and confidentiality in handling documents and financial records

Experience

- Preferred 1 to 5 years in office administration or accounts assistant role
- Construction or real estate office experience is an advantage

What success looks like in this role

- Files and records are always updated, accurate, and easy to find
- Follow ups are done on time and tasks do not get missed
- Billing and entries are completed without errors and backed by proper documentation
- Management receives clear weekly updates on pending items, collections, and vendor payments

How to apply

Job Types : Full-time, Permanent, Fresher

Pay: From ₹9,000.00 per month

Work Location: In person

📌 Office Administrator and Accounts Assistant (Kottappuram)
🏢 Keerthy Constructions
📍 Kottappuram