As a Procurement and Billing Specialist, you will play a pivotal role in managing the procurement process and ensuring accurate billing for goods and services. This position involves coordinating with vendors, internal departments, and clients to facilitate the procurement of necessary items and the invoicing process. The goal is to ensure effective and cost-effective procurement while maintaining accurate financial records through timely billing.

Responsibilities : Procurement :

- Vendor Management :

- Identify, evaluate, and negotiate with vendors to obtain the best terms and conditions for procurement.

- Establish and maintain strong relationships with vendors to ensure timely and reliable delivery of goods and services.

- Purchase Order Processing :

- Generate and process purchase orders based on organizational needs.

- Ensure proper documentation and adherence to procurement policies and procedures.

- Cost Negotiation :

- Negotiate pricing and contractual terms to achieve cost savings while maintaining product or service quality.

- Continuously seek opportunities for cost reduction without compromising quality.

- Inventory Management :

- Monitor and maintain appropriate inventory levels to prevent shortages or excess stock.

- Collaborate with relevant departments to understand and forecast procurement needs.

Billing :

1. Invoicing :





- Prepare and issue accurate and timely invoices to clients based on contractual agreements.

- Verify billing information for accuracy, including quantity, pricing, and any applicable discounts.

- Billing Discrepancies :

- Investigate and resolve billing discrepancies or disputes with clients and vendors promptly.

- Work closely with internal teams to address and rectify any issues affecting the billing process.

- Record Keeping :

- Maintain organized and up-to-date records of procurement and billing transactions.

- Ensure compliance with accounting standards and internal policies.

- Reporting :

- Generate regular reports on procurement and billing activities, providing insights into trends and opportunities for improvement.

- Customer Service :

- Respond to inquiries from clients and vendors regarding billing and procurement matters in a timely and professional manner.

- Collaborate with customer service teams to address client concerns related to invoicing.

- Compliance :

- Stay informed about relevant industry regulations and compliance requirements related to procurement and billing.

- Implement changes and updates to processes to ensure ongoing compliance.

Pay: ₹20,000.00 - ₹30,000.00 per month

Education :

- Bachelor's (preferred)

Experience :

- Taxation: 2 years (preferred)
- total work: 2 years (required)

License/Certification:

- Tally (required)

Work Location: In person

📌 Account Executive (Thane)
🏢 Surekh
📍 Thane