Job Overview

Duties

- Manage calendar scheduling and coordinate appointments for staff and executives
- Oversee office operations, including front desk responsibilities and multi-line phone systems
- Handle vendor management, including negotiations and maintaining supplier relationships
- Supervise administrative staff and coordinate training & development programs
- Maintain accurate bookkeeping, payroll processing, and budgeting records using QuickBooks or similar software
- Organize meetings, prepare agendas, and document minutes to ensure effective communication
- Oversee filing systems, document management, and record keeping for compliance purposes
- Assist with human resources functions such as onboarding new employees and managing employee records
- Support event planning activities for company functions or client meetings
- Ensure office supplies are stocked and equipment is maintained in optimal condition
- Uphold professional phone etiquette and provide excellent customer service at the front desk

Experience





- Prior experience in office management or administrative roles is required; experience in medical office management is a plus
- Supervising experience with team management responsibilities preferred
- Proficiency with QuickBooks, calendar management tools, and MS Office Suite (Word, Excel, Outlook)
- Robust organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent communication skills—both verbal and written—are essential
- Experience with event planning, vendor relations, payroll processing, budgeting, bookkeeping, and human resources functions is highly desirable
- Demonstrated ability to handle clerical tasks such as filing, data entry, and managing multi-line phone systems with professionalism

This position offers an engaging opportunity to contribute significantly to our organization’s success through efficient office operations and team leadership.

Pay: Up to ₹10,000.00 per month

Work Location: In person

Expected Start Date: 15/01/2026

📌 Office Executive (Vapi)
🏢 Yukon Industries
📍 Vapi