Job Title : Administrative Executive

Department : School Administration Reports To : Principal / Head of School / Operations Manager Location : GoldenBee Global School

Job Purpose

The Administrative Executive is responsible for ensuring the smooth day-to-day administrative operations of the school. This role supports academic leadership, staff, parents, and students by managing documentation, coordination, compliance, communication, and operational processes in alignment with the school’s vision and policies.

Key Responsibilities1. Administrative Operations

- Manage daily administrative activities of the school office
- Maintain accurate records of students, staff, and school operations
- Handle documentation related to admissions, withdrawals, transfers, and certifications
- Ensure timely filing, data entry, and record maintenance (physical & digital)

2. Coordination & Communication

- Act as a point of contact between management, teachers, parents, and external stakeholders
- Coordinate schedules, meetings, orientations, trainings, and school events
- Ensure professional handling of parent queries and concerns

3. Admissions & Parent Support

- Support the admissions process including enquiries, documentation, and follow-ups
- Assist parents with forms, school policies, and procedural guidance
- Maintain admissions data and reports for management review

4. Staff & HR Support

- Support onboarding and exit processes for staff
- Maintain staff attendance, leave records, and documentation
- Assist HR with training coordination, staff communication, and compliance documentation

5. Compliance & Documentation





- Ensure adherence to school policies, CBSE/IB/Cambridge/local authority norms (as applicable)
- Support audits, inspections, and accreditation documentation
- Maintain statutory records and ensure deadlines are met

6. Vendor & Resource Coordination

- Coordinate with vendors, service providers, transport, housekeeping, and security teams
- Track purchase requests, inventory records, and service schedules
- Support logistics for events, trainings, and school programs

7. Data Management & Reporting

- Prepare administrative reports for management review
- Maintain MIS data related to students, staff, operations, and events
- Ensure confidentiality and accuracy of sensitive information

Required Qualifications

- Bachelor’s degree in any discipline (Education/Administration preferred)
- Prior experience in school administration or educational institutions is an advantage

Skills & Competencies

- Robust organizational and multitasking skills
- Excellent verbal and written communication
- Proficiency in MS Office / Google Workspace
- Ability to handle parents and stakeholders with professionalism and empathy
- Strong follow-up, documentation, and coordination skills
- Problem-solving mindset with attention to detail
- Ability to work under deadlines and handle multiple priorities

Experience

- 2-5 years of relevant experience in school administration or similar roles preferred

Job Types : Full-time, Permanent

Pay: ₹25,793.54 - ₹37,158.75 per month

Benefits :

- Cell phone reimbursement
- Paid sick time
- Provident Fund

Work Location: In person

📌 Administration Executive (Bengaluru)
🏢 GoldenBee Global Schools
📍 Bengaluru