Location : SHRADDHA CHILDREN'S ACADEMY, KOTTIVAKKAM, CHENNAI 600041
Department : Accounts / Finance
Reporting To : Accounts Manager / Finance Head / Management
Job Purpose
The Accounts Executive is responsible for managing the day-to-day financial transactions of the school, maintaining accurate accounting records, supporting fee management, and ensuring compliance with financial policies and statutory requirements.
Key Responsibilities1. Fee Management
- Maintain and update student fee records in the school ERP/accounting system.
- Generate fee receipts and monitor fee collections.
- Follow up on pending fee payments with the admission or administrative team.
- Prepare fee collection reports on a daily and monthly basis.
2. Accounting Operations
- Record daily financial transactions including receipts, payments, and journal entries.
- Maintain books of accounts such as cash book, bank book, and ledgers.
- Verify and process vendor bills and invoices.
- Prepare payment vouchers and ensure proper documentation.
3. Bank and Cash Management
- Handle petty cash and maintain accurate records.
- Prepare bank deposit slips and coordinate with banks for deposits and withdrawals.
- Perform bank reconciliation statements periodically.
4. Vendor and Expense Management
- Process vendor payments after verification and approval.
- Maintain records of all purchase bills and payment details.
- Coordinate with the administration department for purchase-related documentation.
5. Financial Reporting
- Assist in preparing monthly financial statements and reports.
- Provide data required for budgeting and financial planning.
- Support in preparing reports for management review.
6. Compliance and Documentation
- Maintain proper documentation for all financial transactions.
- Assist in statutory compliance such as GST, TDS, and other applicable regulations.
- Support internal and external audits by providing necessary documents and records.
7. Coordination
- Coordinate with the admissions, transport, and administration departments for fee and payment-related matters.
- Respond to parent queries related to fee payments and receipts.
Qualifications
- B.Com / M.Com / MBA (Finance) or equivalent qualification.
Experience
- 2-5 years of experience in accounting, preferably in a school or educational institution .
Key Skills
- Knowledge of accounting principles and financial procedures.
- Familiarity with accounting software and MS Excel.
- Solid numerical and analytical skills.
- Attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality of financial data.