Job Title: Executive Assistant to Managing Director

Location : Delhi, NCR (with occasional travel across India) Company: HALCYON INDUSTRIES PVT. LTD. Industry : HVAC Contracting / MEP Projects Reports To : Founder & Director

Position Overview

Key Responsibilities

1. Executive Support :

- Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements.
- Prepare meeting agendas, minutes, and presentations as required.
- Maintain confidentiality and handle sensitive information with professionalism.
- Coordinate between internal departments and project sites to ensure timely updates and reporting.

2. Communication & Coordination :

- Act as a point of contact between the MD and clients, vendors, and internal teams.
- Draft, review, and manage correspondence, reports, and official documents.
- Follow up on key action points and ensure deliverables are met as per deadlines.
- Support communication with project teams across various locations PAN India.

3. Project & Operations Support :

- Assist the MD in monitoring project progress, budgets, and key milestones.
- Prepare status reports and MIS updates for management review.
- Coordinate with project managers, procurement, and finance teams for project documentation.

4. Administrative & Office Management :

- Handle expense reports, reimbursements, and other administrative requirements.
- Support in organizing reviews, site visits, and client meetings.
- Maintain digital and physical filing systems for key business documents.

5.



Strategic & Business Support :

- Conduct research, data compilation, and analysis to support business decisions.
- Assist in tender preparation, vendor evaluation, and client proposal coordination when required.
- Contribute to internal process improvements and efficiency initiatives.

Key Skills & Competencies

- Excellent communication and interpersonal skills (written and verbal).
- Strong organizational and time management abilities.
- High level of integrity, confidentiality, and discretion.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work effectively under pressure.
- Robust coordination and follow-up abilities with remote project teams.

Qualifications & Experience

- Graduate or Postgraduate in Business Administration / Engineering / Commerce preferred.
- 4-8 years of experience as an Executive Assistant, preferably in a contracting, engineering, or construction company.
- Prior experience supporting senior leadership or directors is desirable.
- Familiarity with project-based operations and HVAC/MEP industry will be an advantage.

Compensation & Benefits

- Competitive salary as per industry standards.
- Opportunity to work closely with senior leadership.
- Exposure to national-level HVAC projects and business operations.

Job Types : Full-time, Permanent

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits :

- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Delhi)
🏢 Halcyon Technologies
📍 Delhi