Job Title : Payroll Administrator Reporting To : Siobhan Scott - Head of Finance Department : Finance / HR Location : Remote Contract Type : Part-Time

Job Purpose

To support the accurate and timely processing of payroll by collating and maintaining attendance data, managing records within People HR, and ensuring all hours worked, sickness, and absence information is correctly recorded ahead of each payroll run.

Key Responsibilities

Payroll Data Management

- Extract attendance and workforce data from People HR on a monthly basis in line with payroll deadlines.
- Cross-reference tap-in records against scheduled shifts to ensure all attendance data is complete and accounted for.

Attendance & Absence Monitoring

- Review daily tap-in logs to identify any instances where attendance has not been recorded and no corresponding sickness, holiday, or approved absence entry exists in People HR.
- Proactively contact the relevant staff member in a timely manner to obtain proof of attendance or clarification of their absence for any unaccounted day.
- Escalate unresolved or repeated attendance discrepancies to the Head of Finance.
- Ensure all sickness and absence entries are accurately reflected in both the payroll spreadsheet and People HR.

Payroll Processing

- Once the attendance spreadsheet has been signed off by the business owners, entering all relevant data into QuickBooks Payroll and processing staff salaries.
- Following completion of the payroll run, ensuring that pension contributions and Student/Postgraduate Loan deductions (SPFs)



are submitted to NEST and HMRC respectively via TRI in a timely manner.

Record Keeping & Compliance

- Maintain accurate, up-to-date payroll records in line with company policy and data protection requirements (UK GDPR).
- Ensure all payroll documentation is filed securely and is audit-ready at all times.
- Support the preparation of payroll reports as required by management.

Person Specification

Essential

- Previous experience in a payroll, HR, or data administration role.
- Strong attention to detail with a high degree of accuracy in data entry and record keeping.
- Good working knowledge of Microsoft Excel or Google Sheets and Quickbooks Payroll Advanced, including data entry and basic formulas.
- Confident communicator, both written and verbal, with the ability to follow up professionally with staff regarding sensitive attendance matters.
- Ability to manage workload to strict deadlines and handle confidential information with discretion.

Desirable

- Experience using People HR or a similar HR/workforce management system.
- Understanding of basic payroll processes and statutory leave entitlements (SSP, holiday pay, etc.).
- Knowledge of UK GDPR as it applies to employee data.

Key Competencies

- Accuracy and attention to detail
- Organisation and time management
- Communication and skilled discretion
- Problem-solving and initiative
- Team collaboration

Salary : ₹20,000 per month

Job Type : Freelance

Pay: From ₹20,000.00 per month

Experience :

- Payroll: 1 year (required)
- Quickbook: 1 year (required)

Work Location: Remote

📌 Payroll Administrator (India)
🏢 Joseph James Furniture Outlet
📍 India