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Posting number: 016-2026-4

Department: District Attorney's Office

Division: Adult Prosecution

Job classification: Legal Assistant 1

Posting type: Open Competitive

Categories: Legal, Office and Administrative Support

Summary

The mission of the District Attorney's Office is to seek justice through:

- Promoting accountability for criminal offenders.
- Interpreting, enforcing and executing law.
- Responding to the concerns of victims and the public; and
- Working cooperatively with members of the justice system.

GENERAL STATEMENT OF DUTIES
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures.
SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.

Examples of duties

- Receives, reviews, and scans police reports into case tracking system. Prepares electronic discovery for defense attorneys. Monitors discovery email and responds to requests.

- Process evidence requests and download electronic evidence from police departments.



Uploads digital evidence into case tracking system and prepares electronic discovery of digital evidence.

- Redacts and prepares paper discovery for public records requests, victims, and pro se defendants.

- Contact for defense bar regarding the eDiscovery portal and assists with questions and resets as necessary;

- Special projects as assigned to meet the business needs and priorities of the office;

- Cross-train and back up other Legal Secretary 1 positions as needed.

- Other duties as assigned by your supervisor.

Qualifications

EXPERIENCE AND TRAINING

1. High school diploma or equivalent; AND
2. Two years of experience in office and secretarial work; OR
3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

PREFERENCS

- Supplemental secretarial training courses

SPECIAL REQUIREMENTS

- This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
- Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
- This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at:http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid;=518.
- This assignment is represented by a union.




- This is a full-time position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department and program.

KNOWLEDGE, SKILL AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.
Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.

PHYSICAL REQUIREMENTS
Sits for extended periods of time; stands; moves about the work area; talking and walking; bends; grasps; climbs stairs; lifts up to 10 lbs.; keyboard operation; hears up to 10 feet away; sees up to 10 feet away; rapid-mental/hand/eye coordination; speaks in explicit and audible voice; reads at 12-point font; depth perception; ability to hear at a whispered level; exercises independent judgement and action; provides customer service; decision making; uses discretion; interpersonal skills; basic math skills; problem analysis; teamwork and training.

📌 Legal Assistant 1 - Adult Prosecution - District Attorneys Office (Salem)
🏢 Marion County, Oregon
📍 Salem