This is a full-time, on-site role based in the Mumbai Metropolitan Region, supporting a senior leader across both professional and personal responsibilities. The successful candidate will act as a trusted right hand: staying closely attuned to the principal’s priorities, anticipating needs, and ensuring that day-to-day commitments run smoothly.

The role combines executive assistance with end-to-end personal and household management. Responsibilities include managing diaries, meetings, travel, correspondence and documents, as well as coordinating household staff, maintenance, vendors, errands, personal appointments, purchases and other domestic arrangements. The Personal Assistant will keep track of ongoing tasks and deadlines, follow up proactively, and resolve practical issues with minimal supervision.

As a key point of contact for the principal, the role requires sound judgement, strong organisation and complete discretion. The candidate should be comfortable adapting to changing plans, handling sensitive information, and providing hands-on support wherever it is needed.

Key Responsibilities

Executive and administrative support

- Manage the principal’s diary, appointments, meetings and daily schedule, resolving clashes and allowing appropriate time for travel and preparation.
- Coordinate meetings, confirm attendance, arrange venues or virtual links, and prepare relevant documents and briefings.
- Organise domestic and international travel, including transport, accommodation, itineraries and related logistics.
- Manage email, phone calls and correspondence as directed,



ensuring messages are prioritised and followed up.
- Prepare, format and proofread documents, presentations and basic reports.
- Maintain organised records, files, contact lists, expenses and reminders.
- Track commitments, deadlines and follow-up actions, ensuring nothing is missed.

Personal and household management

- Oversee the smooth day-to-day running of the principal’s home or homes.
- Coordinate household staff, schedules, duties, leave and service requirements.
- Liaise with building management, service providers, contractors and vendors; arrange repairs, maintenance and routine inspections.
- Manage household supplies, groceries, purchases, deliveries and returns.
- Coordinate personal appointments, family commitments, social engagements and special occasions.
- Arrange transport, bookings, reservations and other personal logistics.
- Monitor household tasks and requirements, follow up on outstanding matters and address issues promptly.
- Maintain household records, warranties, bills, service schedules and other key documents.

Personal support and coordination

- Accompany the principal to meetings, appointments, events or on travel when required.




- Serve as a reliable point of contact for relevant colleagues, family members, service providers and other stakeholders.
- Handle sensitive personal, professional and household matters with discretion.
- Anticipate requirements, identify potential scheduling or logistical issues early, and propose practical solutions.
- Respond flexibly when plans or priorities change.

Qualifications and Skills
- Previous experience as a Personal Assistant, Executive Assistant, household manager or in a comparable support role; experience supporting a senior leader or high-profile individual is an advantage.
- Strong diary management, scheduling, travel coordination and follow-up skills.
- Excellent written and verbal communication, with a professional manner when dealing with internal and external contacts.
- Strong administrative skills, including document preparation, record keeping, filing and basic data entry.
- Practical experience coordinating household staff, vendors, maintenance or domestic logistics is highly desirable.
- Proficiency with email, calendars, spreadsheets and document software, with the ability to learn new systems quickly.
- Excellent organisation, time management, attention to detail and problem-solving ability.
- High levels of discretion, reliability, initiative and sound judgement.
- Able to manage multiple priorities, work on-site in the Mumbai Metropolitan Region and adapt to changing requirements.
- A relevant diploma or degree is beneficial.

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📌 Personal Assistant (Mumbai)
🏢 hatbox.in
📍 Mumbai