JD of Chief Accounting Officer

The Chief Accounting Officer (CAO) will lead the complete accounting operations, statutory compliances, taxation, secretarial coordination and financial reporting across all pan-India branches and operating hubs.

Operating within a Private Limited structure, this role requires balancing operational logistics accounting (freight cost reconciliations, vendor payables, multi-depot management) with strict adherence to Indian Companies Act requirements, GST regulations, and Ind AS / Indian GAAP standards.

Key Responsibilities

1. Core Financial Accounting & Books Finalization

- Direct all day-to-day accounting functions: Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL) and Fixed Asset Register (FAR) management.
- Lead the monthly, quarterly and annual book closures and prepare consolidated financial statements under Ind AS / Accounting Standards (AS).
- Manage specialized logistics accounting processes: freight rate reconciliations, driver/fleet advances, detention/demurrage charges, fuel card tracking and POD (Proof of Delivery)-linked billings.
- Perform multi-branch and inter-depot account reconciliations for pan-India hub operations.

2. Statutory Taxation & Compliance (Indian Tax Laws)

- GST & E-Way Bills: Ensure end-to-end GST compliance including GSTR-1, GSTR-3B, GSTR-9/9C filings, Input Tax Credit (ITC-2A/2B matching), Reverse Charge Mechanism (RCM) on GTA (Goods Transport Agency) services and E-Way Bill audit checks.
- Direct Tax: Direct TDS/TCS computations, advance tax planning and timely tax return filings.
- Cross-Border Logistics Compliance: Oversee FEMA,



RBI guidelines and foreign exchange remittances related to international freight forwarding, ocean shipping and air cargo.

3. Private Limited Governance, Board & Audit Management

- Coordinate to ensure full compliance with the Companies Act, 2013 (maintenance of statutory registers, board meeting financial packs, share transfers and ROC filings like AOC-4 & MGT-7).
- Lead internal, statutory, tax and GST audits; liaise directly with external auditors to achieve zero-deficiency audit closures.
- Maintain robust Internal Financial Controls (IFC) to prevent leakage across fuel, transit expenses and vendor billing.

4. Working Capital & Cash Flow Management

- Monitor credit control, customer credit limits and Days Sales Outstanding (DSO) across B2B, enterprise and 3PL/4PL logistics clients.
- Oversee vendor payments to shipping lines, airlines, transporters, warehouse owners and fuel vendors while optimizing cash flows.
- Manage banking relationships, working capital facilities (OD/CC), LC/BG issuances and term loan covenants.

5. Logistics ERP, Automation & Process Control

- Lead and manage the integration of Transport Management Systems (TMS), Warehouse Management Systems (WMS)



and billing modules with ERP platforms (SAP, Tally Prime, Oracle).
- Conduct monthly branch-wise, route-wise, fleet-wise and docket-wise profitability and cost variance analyses.

Key Performance Indicators (KPIs)

Metric

Target

Month-End Closing

Financial books closed by N+5 business days each month

Statutory Compliance

100% error-free and on-time filing of GST, TDS, ROC, and Tax Returns

Audit Resolution

Zero major audit qualifications or compliance penalties

DSO Reduction

Reduce AR cycles by optimizing POD verification and invoice generation

ITC Optimization

100% reconciliation of Input Tax Credit against GSTR-2B

Candidate Qualifications & Skills

- Educational Qualification: CA Inter is mandatory.
- Skilled Experience: 10–15+ years of experience in Accounting and Taxation, including a minimum of 4–6 years in a leadership role within the Logistics, Supply Chain, Transportation, Shipping, or Warehousing industry.
- Corporate Experience: Prior experience working in a structured corporate environment is essential.
- Language Proficiency: English and Hindi is mandatory.

Technical Skills:

- Deep expertise in Ind AS, Indian GAAP, Companies Act 2013 and GST regulations relevant to GTA and logistics services.
- Advanced proficiency in ERP systems (SAP, Oracle, Tally Prime) and MS Excel.
- Leadership Attributes: Strong team management capability across multi-locational office structures, sharp analytical acumen and ethical leadership.

Pay: ₹50,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Chief Accounting Officer (Kochi)
🏢 Vignesh Establishments India Private
📍 Kochi