Work location: United Group of Initiatives, Kadavanthra, Kochi

Preferred: Kochi based candidates

Job Description:

- Maintain and update records of company assets, inventory, and materials across branches.
- Track asset allocation, transfers, repairs, replacements, and periodic verification.
- Monitor office supplies and coordinate procurement based on branch requirements.
- Collect quotations, coordinate purchase orders, deliveries, and maintain procurement records.
- Coordinate with vendors for maintenance, housekeeping, facility, and administrative services.
- Monitor vendor performance, service quality, quotations, invoices, and pending requirements.
- Coordinate facility requirements including electrical, plumbing, AC, furniture, internet, and housekeeping.
- Support seating arrangements, workplace facilities, employee amenities, and onboarding requirements.
- Supervise housekeeping and cleaning staff and monitor attendance, schedules, and cleanliness standards.
- Coordinate housekeeping payroll inputs and maintain related records.
- Support new branch openings and expansions, including furniture, equipment, utilities, signage,



and infrastructure setup.
- Track AMC contracts, expiry dates, renewals, maintenance schedules, and service follow-ups.
- Coordinate movement of assets, inventory, documents, and materials between branches.
- Prepare administrative, facility, inventory, and procurement reports and maintain proper documentation.
- Coordinate with HR, Finance, IT, Operations, vendors, and branch teams to resolve administrative requirements.
- Handle urgent administrative and facility-related issues and ensure timely closure.

Requirements & Skills:

- Experience in administration/facility management.
- Solid coordination and follow-up skills.
- Vendor and inventory management.
- Basic procurement knowledge.
- Good communication and MS Office skills.
- Solid documentation and problem-solving skills.
- Ability to manage multiple tasks and branches.

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Office Assistant (Kochi)
🏢 UGI - United Group Of Initiatives,Kadavanthra
📍 Kochi