Job Overview: FACILITY MANAGER/ ADMINISTRATIVE OFFICER for Ladies Hostels in Kakkanad

Saiyoojyam, Ladies Hostel, located in Kakkanad, Ernakulam, invites application from qualified candidates between 30 years to 45 years for the post of Administrative Officer Cum Facility Manager urgently. We are seeking an organized and proactive person to oversee the daily operations of our hostel facilities.

Main Duties and Responsibilities

Under the general supervision of the Proprietor, the incumbent of this position is expected, but not limited to, carry out the following duties and responsibilities:

· Supervise and manage the overall administrative tasks for the smooth functioning of the hostel facilities having the capacity to accommodate more than 300 occupants.

· Attend all clients’ inquiries and respond to the satisfaction of clients with regard to vacancies, rent and all other aspects;

· Maintain up-to-date software data system of the occupants’ admission, monthly fee and also send reminders for payment of rent on a timely basis;

· Initiate and arrange technical maintenance of the facilities to avoid functional disruption; coordinate directly with technicians (plumbers, electricians, carpenters, etc.) to resolve related issues promptly.

· Oversee regular property inspections to ensure cleanliness, safety, and operational efficiency.

· Conduct the admission process and manage tenant onboarding;

· Maintain an up-to-date physical and digital roster of all hostel inmates.





· Track and record monthly rent payments, security deposits, and outstanding balances and refunds.

· Serve as Single Point of Contact (SPOC) to the Indian Institute of Management Administration. Presently the main facilities of Saiyoojyam is occupied by the girls of the IIM Kochi campus, supported by IIM staff.

Academic Qualification: University degree in any disciple with computer literacy, including MS Excel, Word, Tally, etc.;

Experience: A minimum period of two years administrative experience with knowledge of financial management, facility management, hostel administration, property operations, or customer support is a requirement.

Communication skills: Strong verbal and written communication skills in English and Malayalam to handle resident inquiries and coordinate with service providers. Spoken language of Hindi is an advantage.

Note: This job requires the candidate to stay in the Ladies Hostel. Food and accommodation will be provided. The candidate selected for the position should be able to join in two weeks’ time.

Pay: ₹20,000.00 - ₹25,000.00 per month

Perks:

- Cell phone reimbursement
- Food provided
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off

Education:

- Bachelor's (Preferred)

Experience:

- administrative: 2 years (Preferred)

Language:

- Malayalam (Preferred)
- Hindi (Preferred)
- English (Preferred)

Work Location: In person

📌 Administrative Manager Cum Warden for Ladies Hostel (Kakkanad)
🏢 Saiyoojyam Ladies Hostels
📍 Kakkanad