Job openings for Department Coordinator in Patiala

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Looking For Department Coordinator

Patiala

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The Coordinator & Follow-up Specialist is the person who makes sure that no task given by a manager is forgotten, delayed without notice, or closed without proof. Managers assign the work; this person records it, tracks it, follows up with the people responsible, and reports the exact status every day.
Is role ka asli kaam hai pichha karna - politely, daily, and with written proof - jab tak kaam close na ho jaye. The person also analyses the open-task data to show where work gets stuck, who repeatedly misses commitments, and which approvals are holding up dispatch or purchase.
Qualification & Experience
Qualification Graduate (B.Com / BBA / B.Sc / any stream). MBA (Operations / General) is an advantage, not a must.
Total Experience 3 - 6 years in coordination, follow-up, MIS, operations support, EA / Assistant to Manager, or sales / dispatch coordination.
Industry Preference Manufacturing, lubricants, chemicals, paints, auto parts, FMCG distribution. Other industries acceptable if follow-up track record is proven.
Languages Hindi and English (spoken and written) compulsory; Punjabi / Marathi practical.
Age Group 24 - 35 years (indicative).
Daily follow-up discipline with written confirmation of every commitment
Running a task tracker with owner, target date, status, next follow-up date
Excel: SUMIF / COUNTIF, VLOOKUP / XLOOKUP, Pivot, Filters, Conditional Formatting
Firm but polite telephone follow-up; getting specific dates from people




Multitasking across 3+ bosses without missing deadlines
Willingness to work 30-50 overtime hours / month on pro-rata salary
Daily reporting habit (morning plan / evening MIS)
Basic Tally Prime knowledge (ledger, outstanding, sales register)
Google Sheets sharing, WhatsApp Business groups, email folders / labels
Use of AI tools (ChatGPT / Gemini / Claude) for drafting and analysis
Exposure to order-to-dispatch, purchase or production follow-up
Shield / Galaxy order-to-dispatch flow, BAN, PI, PO process and WhatsApp group structure
Company escalation matrix, TAT policy and report formats

- Minimum 3 years in a coordination / follow-up / MIS / operations-support role.
- Evidence of handling task trackers or follow-up registers (mentioned in resume or confirmed on call).
- Working Excel knowledge (SUMIF, VLOOKUP / XLOOKUP, Pivot) - confirmed by self-evaluation.
- Comfortable with Hindi and English calls; willing to follow up with plant, vendors and transporters daily.
- Written confirmation of willingness to work 30-50 overtime hours per month on pro-rata salary.

Experience

3 Years

Salary

4 Lac To 5 Lac P.A.

Industry

Front Office / Reception / Computer Operator / Assistant

Qualification

Key Skills

Administrative Tasks Event Coordination Meeting Coordination Problem-solving Project Management Team Collaboration Data Management Inventory Control Microsoft Office Time Management Vendor Management Budgeting Scheduling Report Generation Communication Organizational Skills Attention to Detail Record Keeping Staff Supervision Customer Service MIS Followups Coordinator

📌 Looking For Department Coordinator (Patiala)
🏢 Abp Empower
📍 Patiala