Location: Gurgaon
Job Type: Full-Time, On-site
Working Days & Hours: Monday to Saturday, 10 AM – 7 PM
Experience: 1–2 years
About the Role
We are looking for a detail-oriented Accounts Payable Executive to manage our vendor payables end to end, from invoice booking in Zoho to reconciliation with vendors. You will work closely with the finance lead and coordinate with the operations team and external vendors to keep our payables accurate and up to date.
Key Responsibilities
• Reconcile the payables ledger with internal books on a weekly/monthly basis.
• Reconcile the payables ledger with vendors' ledgers on a weekly/monthly basis and resolve differences.
• Enter all bills and expenses of the company in Zoho Books accurately within 48 Hrs.
• Follow up with the operations team internally and with external vendors for invoice corrections, missing invoices/sourcing, and reconciliation queries.
• Verify invoices before booking: vendor name, GSTIN, HSN/SAC, tax rates, amounts, PO/approval match, and duplicate checks.
• Check applicable TDS on bills and ensure correct deduction and tagging.
• Maintain vendor master data (GST, PAN, bank details, MSME status) as per the vendor onboarding SOP.
• Prepare payment lists, support the payment run after approvals, and record payments accurately.
• Track vendor advances and ensure timely adjustment against invoices.
• Flag discrepancies, delays, or unusual transactions to the finance lead promptly.
Requirements
• B.Com / M.Com or equivalent; CA Inter / pursuing CA is a plus.
• 1–2 years of experience in accounts payable or accounting.
• Hands-on experience with Zoho Books (Tally experience is a plus).
• Good working knowledge of GST, TDS, and invoice/vendor reconciliation.
• Proficiency in MS Excel (VLOOKUP/XLOOKUP, pivot tables) is mandatory.
• Quick and accurate data entry skills, with a keen eye for detail and a track record of maintaining error-free records in an accounting system.