Role detailsJob title
Purchase Admin
Location
Mumbai
Experience
1–3 years
Industry
Interior Design & Build
Reporting to
Purchase Head / Operations Manager
Company overviewWe are a high-end interior design and execution firm based in Mumbai, delivering bespoke residential and commercial spaces. With a commitment to quality, creativity, and precision, we are expanding our operations and are looking for a skilled Purchase Admin to support our backend and procurement processes.
Key responsibilitiesPurchase support & documentation• Assist the Purchase team with day-to-day procurement activities, including collecting and comparing vendor quotations.
• Prepare and track Purchase Orders (POs) and maintain an up-to-date purchase register in Excel/Google Sheets.
• Follow up with vendors on order confirmations, dispatch schedules, and delivery timelines.

BOQ support• Assist the Purchase and Project teams in compiling and updating Bills of Quantities (BOQs) in Excel/Google Sheets.
• Maintain consistency, accuracy, and clarity across BOQs based on site and design inputs.




• Track material requirements against BOQs and flag any variations or shortfalls.

Goods Receipt (GRN) management• Prepare and maintain Goods Receipt Notes (GRNs) upon receipt of materials at site or warehouse.
• Verify received materials against POs and delivery challans in coordination with vendors and site supervisors.
• Maintain a material inward log and report discrepancies such as short supply, damages, or incorrect items.

Accounts coordination• Liaise with the Accounts team for invoice matching (PO–GRN–Invoice) and documentation support.
• Help resolve basic vendor queries related to purchase orders and payment status.

Records & reporting• Maintain organized digital and physical records of quotations, POs, GRNs, bills, and other purchase-related documents.
• Prepare regular purchase, material tracking, and vendor reports using MS Excel, Google Sheets, and Docs.
• Maintain and update the vendor database

📌 Purchase Admin (India)
🏢 KKD.Studio
📍 India