We're looking for an organized, personable Administrative Assistant / Receptionist to be the first point of contact for our office. This role blends front-desk hospitality with administrative, HR, and light office-upkeep support — you'll greet visitors, manage communications, assist HR with day-to-day activities, and help keep the office clean and presentable.

Key Responsibilities

Front Desk & Administrative

• Greet and welcome visitors, clients, and vendors in a skilled, friendly manner

• Answer, screen, and direct incoming phone calls; manage general email inbox

• Manage front desk operations: sign-in, badges, deliveries, and mail distribution

• Schedule and coordinate meetings, appointments, and conference rooms

• Maintain office supplies inventory and place orders as needed

• Support calendar management and travel arrangements for executives/teams

• Prepare correspondence, reports, presentations, and other documents

• Data entry and maintenance of filing systems (physical and digital)

• Coordinate with building management/vendors for office maintenance





• Support other departments with ad-hoc administrative tasks

HR Support

• Assist with onboarding/off boarding logistics for new hires (desk setup, badges, welcome kits, paperwork)

• Maintain and update employee records and HR databases

• Help coordinate interview scheduling and candidate communication

• Support attendance/leave tracking and timesheet follow-ups

• Assist in organizing employee engagement activities, training, and events

• Help ensure compliance with company policies and basic documentation upkeep

Office Upkeep

• Ensure the reception area, meeting rooms, and common areas are clean, tidy, and presentable always

• Coordinate with housekeeping/janitorial staff and follow up on cleanliness standards

• Monitor pantry/kitchen area supplies and cleanliness

• Report maintenance or hygiene issues promptly and ensure timely resolution

Requirements

• High school diploma required;

📌 Admin Assistant (India)
🏢 Altois
📍 India