We are looking for a detail-oriented Sourcing Associate to take ownership of shipment planning and coordination across our import operations. This role requires a proactive, organised professional with strong follow-up skills and the ability to coordinate across Sourcing, Product Development, vendors, freight forwarders and Warehouse teams to ensure goods are delivered on time and in line with business requirements.
Responsibilities:
Own the import shipping process from vendor readiness through to delivery at the warehouse.
Coordinate with vendors and freight forwarders for shipment readiness and timely sailing bookings.
Work with the Quality team to ensure goods are QC-approved before they are shipped.
Prepare weekly shipment plans and coordinate with the Warehouse team for timely container arrivals.
Track all active shipments, including ETD, ETA and vessel movement, and keep stakeholders updated on status.
Follow up with forwarders on booking confirmations, documents, arrival details and clearance updates.
Ensure shipping documents are received from vendors and forwarders accurately and on time.
Identify delays and risks early and escalate or resolve them with the relevant teams.
Coordinate with the Finance team to ensure vendor and forwarder payments are made on time.
Keep track of detention, demurrage and other avoidable logistics costs, and escalate where needed.
Maintain accurate shipment trackers and shipment-wise cost records.
Identify gaps in current processes and take the lead in improving them, including digitisation of trackers and reporting.
Requirements:
Bachelor's degree in any discipline.
0-2 years of experience in logistics, sourcing, operations or a related field. Freshers are welcome to apply.
Working knowledge of MS Excel or Google Sheets for trackers and reporting.
Solid cross-functional coordination and communication skills, with consistent follow-up across internal teams, vendors and logistics partners.