– Senior Executive AssistantCompany: STEP One Step Ahead LLP

Position: Senior Executive Assistant – Founder

Department: Executive Office / Leadership

Location: Mumbai, Maharashtra (Work from Office)

Experience: 3–7 Years

Salary Budget: ₹40,000–₹50,000 per month (₹4.8–₹6.0 LPA)

Employment Type: Full-Time

About STEPSTEP One Step Ahead LLP is a technology solutions company specializing in Robotic Process Automation (RPA), AI and Agentic Automation, Intelligent Document Processing (IDP), Software Testing, and Enterprise Automation Solutions.

We work with leading enterprises across BFSI, Manufacturing, Pharmaceuticals, and other industries to accelerate digital transformation.

Role OverviewWe are looking for a highly organized, proactive, and execution-oriented Senior Executive Assistant to work closely with the COO / Co-Founder.

The ideal candidate will act as a coordination and execution partner to leadership, ensuring that strategic priorities, meetings, project milestones, departmental follow-ups, and business commitments are effectively managed.

This role requires strong communication, ownership, confidentiality, problem-solving skills, and the ability to work with senior stakeholders.

Key Responsibilities1.

Executive

Calendar &

• Priority Management

- Manage the COO's calendar, meetings, appointments, and daily priorities.
- Organize internal leadership reviews, customer meetings, and business discussions.
- Prepare daily and weekly schedules aligned with leadership priorities.
- Ensure meeting preparation, documentation, and timely follow-ups.
- Proactively highlight conflicting commitments and urgent matters.

2. Project & • Business Follow-ups
- Coordinate with Project Managers, Delivery Leads, HR, Sales, Finance, and Product teams.
- Track project milestones, commitments, action items, and deadlines.
- Maintain a centralized action tracker with owners, target dates, and status.
- Follow up with respective stakeholders for timely completion.
- Highlight delays, risks, and dependencies to leadership.
- Support weekly project and operational review meetings.

3.

Leadership Meeting

Coordination
- Prepare meeting agendas, Minutes of Meetings (MoM), and action-item trackers.
- Ensure timely circulation of meeting notes and decisions.




- Follow up on assigned actions until closure.
- Coordinate leadership review meetings and management discussions.
- Prepare concise executive summaries and progress reports.

4.

Management

Reporting &

• MIS
- Prepare daily and weekly executive dashboards.
- Consolidate updates from different departments.
- Track important business priorities, pending decisions, and escalations.
- Prepare PowerPoint presentations, Excel trackers, and management reports.
- Maintain accurate records of business discussions and commitments.

5. Communication & • Stakeholder Coordination
- Draft professional emails, meeting communications, and follow-up messages.
- Coordinate with internal department heads, customers, partners, and external stakeholders.
- Manage confidential leadership correspondence.
- Ensure important communications receive timely responses.
- Maintain skilled relationships across departments.

6.

Business Operations

Support
- Assist the COO in tracking operational improvement initiatives.
- Coordinate recruitment follow-ups and resource planning updates with HR.
- Track departmental deliverables and management commitments.
- Support special projects, leadership initiatives, and strategic assignments.
- Identify recurring coordination gaps and suggest process improvements.

7. Documentation & • Confidentiality
- Organize important business documents, reports, and management records.
- Maintain structured documentation and version control.
- Handle sensitive business and employee information with strict confidentiality.

Required Qualifications & • Experience
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- 4–7 years of relevant experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or Management Coordinator.
- Experience supporting founders, CXOs, Directors, or senior management.




- Strong proficiency in Microsoft Excel, PowerPoint, Word, Outlook, and Microsoft Teams.
- Excellent written and verbal English communication.
- Experience preparing MIS reports, presentations, MoMs, and management trackers.
- Strong organizational, multitasking, and follow-up skills.
- Ability to independently coordinate with multiple stakeholders.

Preferred Skills
- Previous experience in an IT services, technology, consulting, or corporate environment.
- Familiarity with project tracking and reporting tools.
- Exposure to Microsoft Planner, SharePoint, Power Automate, or similar tools.
- Ability to use AI productivity tools such as ChatGPT or Microsoft Copilot.
- Good understanding of business operations and cross-functional coordination.

Key Behavioral Competencies
- Ownership: Takes responsibility for assigned activities through completion.
- Proactiveness: Anticipates requirements rather than waiting for instructions.
- Follow-up Discipline: Ensures commitments are tracked and completed.
- Professional Communication: Communicates confidently with senior stakeholders.
- Confidentiality: Handles sensitive information responsibly.
- Prioritization: Understands urgency and business importance.
- Execution Mindset: Focuses on results rather than simply coordinating activities.

Key Performance Indicators (KPIs)
1. Timely preparation and coordination of leadership meetings.
2. Accuracy and completeness of meeting minutes and action trackers.
3. Timely follow-up and escalation of overdue commitments.
4. Accuracy of weekly management reports and dashboards.
5. Effectiveness of cross-functional coordination.
6. Responsiveness and reliability in supporting leadership priorities.

What We Offer
- Opportunity to work directly with the COO / Co-Founder.
- Exposure to business operations, technology delivery, and strategic initiatives.
- Cross-functional collaboration with senior leadership.
- Opportunity to develop executive operations and business management capabilities.

Salary: ₹40,000–₹50,000 per month, depending on experience and skills. How to Apply: Share your updated resume with STEP's HR team, mentioning the subject "Application – Senior Executive Assistant".

📌 Senior Executive Assistant (Mumbai)
🏢 STEP One Step Ahead
📍 Mumbai