Role detailsJob title

Purchase Admin

Location

Mumbai

Experience

1–3 years

Industry

Interior Design & Build

Reporting to

Purchase Head / Operations Manager

Company overviewWe are a high-end interior design and execution firm based in Mumbai, delivering bespoke residential and commercial spaces. With a commitment to quality, creativity, and precision, we are expanding our operations and are looking for a skilled Purchase Admin to support our backend and procurement processes.

Key responsibilitiesPurchase support & documentation

- Assist the Purchase team with day-to-day procurement activities, including collecting and comparing vendor quotations.
- Prepare and track Purchase Orders (POs) and maintain an up-to-date purchase register in Excel/Google Sheets.
- Follow up with vendors on order confirmations, dispatch schedules, and delivery timelines.

BOQ support
- Assist the Purchase and Project teams in compiling and updating Bills of Quantities (BOQs) in Excel/Google Sheets.
- Maintain consistency, accuracy, and clarity across BOQs based on site and design inputs.
- Track material requirements against BOQs and flag any variations or shortfalls.

Goods Receipt (GRN) management
- Prepare and maintain Goods Receipt Notes (GRNs) upon receipt of materials at site or warehouse.
- Verify received materials against POs and delivery challans in coordination with vendors and site supervisors.




- Maintain a material inward log and report discrepancies such as short supply, damages, or incorrect items.

Accounts coordination
- Liaise with the Accounts team for invoice matching (PO–GRN–Invoice) and documentation support.
- Help resolve basic vendor queries related to purchase orders and payment status.

Records & reporting
- Maintain organized digital and physical records of quotations, POs, GRNs, bills, and other purchase-related documents.
- Prepare regular purchase, material tracking, and vendor reports using MS Excel, Google Sheets, and Docs.
- Maintain and update the vendor database with contact details, pricing, and product categories.

Skills & qualifications
- Graduate in Commerce, Business Administration, or a relevant field.
- 1–3 years of experience in a purchase or admin support role, preferably in interior design, construction, or architecture.
- Robust proficiency in MS Excel (VLOOKUP/XLOOKUP, pivot tables, data formatting), Google Sheets, and Docs.
- Understanding of purchase documentation such as POs, GRNs, delivery challans, and invoices.
- Familiarity with interior materials (laminates, hardware, plywood, lighting, etc.) is an added advantage.
- Strong documentation skills, attention to detail, and coordination ability.
- Good communication skills for coordinating with vendors, site teams, and accounts.
- Reliable, organized, and process-driven.

📌 Purchase Admin (Maharashtra)
🏢 KKD.Studio
📍 Maharashtra