(JD)

Position-Company Secretary (CS)

Department

Secretarial & Compliance

Reporting To

Managing Director / Chief Financial Officer (CFO) / Board of Directors

Location : Udaipur

Employment Type

Full-Time

Job Summary The Company Secretary (CS) will be responsible for ensuring compliance with the Companies Act, 2013, RBI regulations applicable to NBFCs, Secretarial Standards issued by ICSI, and other statutory and regulatory requirements. The incumbent will oversee corporate governance, Board and Committee meetings, statutory filings, regulatory compliance, legal documentation, and provide advisory support to the management and Board on corporate law and governance matters.

Key Responsibilities

1. Secretarial Compliance

· Organize and conduct Board Meetings, Committee Meetings, Annual General Meetings (AGM), and Extraordinary General Meetings (EGM).

· Prepare Notices, Agendas, Board Notes, Minutes, and Resolutions.

· Maintain all statutory registers, records, and corporate documents.

· Ensure compliance with Secretarial Standards (SS-1 & SS-2) issued by ICSI.

· Facilitate implementation of Board decisions and maintain proper documentation.

2. ROC & MCA Compliance

· Ensure timely filing of all statutory forms and returns with the Registrar of Companies (ROC) through the MCA portal.

· Manage annual compliance, including filing of financial statements and annual returns.

· Handle compliance related to appointment/resignation of Directors and Key Managerial Personnel (KMP).

· Process matters relating to share capital, registered office changes, and other corporate actions.

3. RBI & NBFC Regulatory Compliance

· Ensure compliance with RBI Master Directions and other applicable regulations governing NBFCs.

· Monitor RBI circulars, notifications, and regulatory updates, and implement necessary changes.





· Coordinate submission of RBI returns, regulatory reports, and compliance certificates.

· Support compliance relating to KYC, AML, Fair Practices Code, and other regulatory requirements.

4. Corporate Governance

· Advise the Board and Senior Management on corporate governance and legal compliance matters.

· Ensure adherence to the Companies Act, RBI guidelines, and applicable statutory regulations.

· Develop, review, and update corporate policies and governance frameworks.

· Coordinate with Statutory Auditors, Secretarial Auditors, Internal Auditors, Legal Advisors, and Regulatory Authorities.

5. Legal & Documentation

· Draft and review Board Resolutions, Shareholders' Resolutions, Agreements, and other legal documents.

· Maintain custody of statutory records and corporate documents.

· Support legal due diligence, fundraising activities, investor documentation, and strategic corporate initiatives.

· Liaise with regulators, government authorities, and external consultants whenever required.

6. Compliance Management

· Prepare and monitor the organization's statutory compliance calendar.

· Track all statutory due dates and ensure timely compliance.

· Coordinate Secretarial Audit, Internal Audit, and Regulatory Audits.

· Ensure timely closure of audit observations and implementation of corrective actions.

Educational Qualification

· Qualified Company Secretary (ACS/FCS) from the Institute of Company Secretaries of India (ICSI).





· Bachelor's Degree in Commerce, Law, or Business Administration.

· LLB and additional certifications in Corporate Law, FEMA, or Compliance will be preferred.

Experience

· 3–8 years of post-qualification experience in Secretarial and Compliance functions.

· Prior experience in an NBFC, Banking, Housing Finance Company (HFC), or Financial Services organization will be preferred.

Required Knowledge & Skills

· Companies Act, 2013

· RBI Regulations applicable to NBFCs

· Secretarial Standards (SS-1 & SS-2)

· Corporate Governance

· ROC & MCA Compliance

· FEMA (preferred)

· Drafting of legal and corporate documents

· Strong communication and interpersonal skills

· MS Office and MCA/RBI portal proficiency

Core Competencies

· High level of integrity and confidentiality

· Robust analytical and problem-solving skills

· Excellent drafting and documentation abilities

· Leadership and stakeholder management

· Attention to detail and regulatory awareness

· Time management and ability to meet compliance deadlines

Preferred Exposure

· RBI Inspections and Regulatory Audits

· Secretarial Audit

· Due Diligence

· Fund Raising and Debt/Equity Issuances

· Private Placement of Securities

· Related Party Transactions

· Corporate Restructuring and Mergers & Acquisitions

· FEMA Compliance

· ESOP Administration

· Corporate Litigation Support

Key Performance Indicators (KPIs)

· 100% statutory and regulatory compliance within prescribed timelines.

· Timely conduct of Board and Committee Meetings.

· Zero penalties due to compliance lapses.

· Timely submission of ROC and RBI filings.

· Effective implementation of corporate governance practices.

- · Successful closure of audit observations within agreed timelines.

📌 Company Secretary (Udaipur)
🏢 Rupitol Finance Private
📍 Udaipur