Job Purpose

The Admin Executive will be responsible for managing plant security, company vehicles, employee transportation, contract labour coordination and general administrative activities. The role requires strong supervision, vendor coordination, documentation and discipline management.

Key ResponsibilitiesSecurity Management

- Supervise security guards and ensure proper deployment at all company locations.
- Monitor employee, visitor, contractor, vehicle and material movement.
- Ensure proper maintenance of gate registers, visitor records, inward/outward registers and material gate passes.
- Conduct regular security rounds and report any security breach, misconduct, theft or safety concern.
- Coordinate with security agencies regarding manpower deployment, attendance, replacement and performance.
- Ensure security personnel follow company SOPs, shift schedules and emergency-response procedures.
- Monitor CCTV operations and maintain records of security incidents.
- Support investigations relating to asset damage, theft, misconduct or unauthorized entry.

Vehicle and Transportation Management

- Manage company-owned vehicles, buses, drivers and employee transportation.
- Prepare daily vehicle and driver deployment schedules according to operational requirements.
- Monitor fuel consumption, mileage, FASTag, servicing, insurance, pollution certificates and vehicle documentation.
- Maintain vehicle logbooks, repair records, maintenance schedules and expense records.
- Coordinate employee pickup and drop routes and resolve transportation-related issues.
- Ensure drivers follow duty schedules, traffic rules, safety standards and company discipline.




- Coordinate with garages, transport vendors and service agencies.
- Verify vendor bills, fuel bills and vehicle maintenance expenses before submission for approval.
- Immediately report accidents, vehicle damage, breakdowns or misuse of company vehicles.

Labour and Contractor Management

- Coordinate daily deployment of contract labour according to departmental manpower requirements.
- Monitor labour attendance, shift allocation, overtime, absenteeism and replacement requirements.
- Coordinate with labour contractors regarding manpower availability, discipline and documentation.
- Verify contractor attendance, wage-related records and supporting documents before bill processing.
- Ensure contractor workers have valid identity cards, age proof, medical fitness and required statutory documents.
- Coordinate labour onboarding, gate entry, induction, PPE issuance and exit formalities.
- Address routine labour grievances and escalate serious issues to HR or management.
- Maintain discipline among contract workers and support departmental supervisors in manpower management.
- Assist HR and compliance teams during labour inspections, audits and document verification.
- Ensure no unauthorized or medically unfit labour is deployed at the workplace.





General Administration

- Manage housekeeping, canteen, uniforms, PPE, office supplies and general facility requirements.
- Maintain administrative records, vendor agreements, bills and supporting documents.
- Coordinate with HR, Production, Safety, Maintenance and Finance departments.
- Monitor vendor service quality and ensure timely corrective action.
- Prepare daily, weekly and monthly MIS reports related to security, vehicles, labour and administration.
- Handle emergency administrative requirements and support plant operations as required.

Qualification

- Graduate in any discipline.
- Diploma or certification in Administration, Security, Labour Management or Industrial Relations will be preferred.

Required Skills :

- Solid experience in plant administration and contract labour management.
- Knowledge of vehicle documentation, transportation operations and security procedures.
- Basic understanding of labour laws and contractor compliance.
- Strong supervisory, coordination and problem-solving skills.
- Ability to handle labour issues firmly and professionally.
- Willingness to work at the plant and respond to operational emergencies.
- Experience in a manufacturing, chemical, mineral, engineering or process-industry environment.
- Able to manage security guards, drivers, transport vendors and contract labour independently.
- Disciplined, practical and capable of working under pressure.

Reporting To

HR Head / Administration Head / Plant Head

Pay: ₹15,079.31 - ₹32,541.54 per month

Work Location: In person

📌 Admin Executive (Bhuj)
🏢 PV Career
📍 Bhuj