Key Responsibilities

1. Daily Morning Coordination

- Connect with internal associates and team members every morning to gather updates on ongoing tasks and scheduled meetings.
- Ensure clear internal communication and alignment of daily priorities.
- Maintain structured records of updates received from team members.

2. Meeting Coordination & Reminders

- Send timely reminders to clients, stakeholders, and internal team members regarding scheduled meetings.
- Coordinate with drivers and logistics teams to ensure smooth meeting arrangements and travel schedules.
- Track all meetings and ensure proper follow-up on outcomes.

3. Daily Updates & Reporting

- Maintain a daily task tracker covering assigned, ongoing, and completed tasks.
- Share regular updates with management on progress, pending actions, and follow-ups.
- Ensure accuracy and timeliness in all reports.

4. Evening Status Updates

- Provide a concise end-of-day report summarizing:

- Tasks completed

- Meetings conducted

- Pending and follow-up actions

5. Task & Account Coordination

- Manage assigned accounts or contacts in coordination with respective team members.
- Ensure consistent communication and follow-ups with stakeholders.
- Maintain weekly tracking of updates and progress.

6. Diary & Schedule Management

- Manage calendars, meeting schedules, and travel plans efficiently.




- Coordinate meeting logistics, especially during outstation travel (e.g., Pune or other locations).
- Ensure no scheduling conflicts and timely reminders for all engagements.

7. Internal Team Communication

- Collect daily updates from team members via WhatsApp or calls.
- Coordinate and facilitate short Zoom meetings for status updates and task discussions.
- Ensure alignment across teams on priorities and deadlines.

8. Task Tracking & Follow-ups

- Track all assigned tasks from initiation to completion.
- Ensure timely follow-ups post meetings and update action points accordingly.
- Maintain proper documentation of all tasks and communications.

Key Skills Required

- Robust organizational and time management skills
- Excellent communication and coordination abilities
- Proficiency in MS Office, Google Workspace, and scheduling tools
- Ability to multitask and prioritize effectively
- High attention to detail and follow-up discipline

Job Types : Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits :

- Cell phone reimbursement
- Provident Fund

Experience :

- Personal assistant: 1 year (required)

Language :

- English (required)

Location :

- Mumbai, Maharashtra (required)

Work Location: In person

📌 Personal Assistant (Mumbai)
🏢 ingrain
📍 Mumbai