JOB OPENING :OPERATIONS EXECUTIVE

WORK MODE: Full-Time & On-Site at HSR Layout, Bengaluru

REQUIRED EXPERIENCE: 1 to 4 years

JOINING :IMMEDIATE

JOB DESCRIPTION :

- Provide operations and admin support for the company’s management, and other teams in terms of logistics (i.e. transport, ticketing, courier, accommodation, shipments, etc), product demos, sales support, procurement, tendering, quotations, invoicing, letters, collection of billed invoices and other engagements, besides managing office boy, operations assistant and company assets.
- Oversee all aspects of office administration in terms of management and monitoring of utilities (i.e. billing, payment, operations, maintenance, repair & service of electricity, water, internet, etc); office supplies (i.e. stationery, pantry, other essentials, etc); company assets (i.e. furniture & fittings, PCs & laptops, printers, engineering hardware & technical equipment, etc) official filing (online/offline), etc.
- Manage end-to-end logistics and transportation of products between the company and customer locations using third-party freight and transportation service providers. Coordinate shipment planning, scheduling, and dispatch to ensure timely and cost-efficient delivery and returns. Liaise with logistics partners, freight forwarders, and transport vendors to track shipments, resolve delivery issues, and ensure smooth movement of goods. Maintain shipment documentation, delivery records, and tracking updates while ensuring compliance with internal logistics procedures. Monitor transportation performance, optimize freight costs,



and ensure on-time pickup and delivery of materials and finished products.
- Manage online and offline procurement of materials, components, and consumables required for operations and production activities. Identify and evaluate vendors, obtain quotations, and ensure timely procurement at competitive pricing. Coordinate with internal teams to track requirements, raise purchase orders, and monitor delivery timelines. Maintain procurement records including purchase orders, invoices, and vendor documentation.
- Maintain the company’s expense management, employee expenses & reimbursements data and provide accurate information to the accountant along with other documents like corporate credit card statements, fixed asset register and other periodic books and statements. Also, in consultation with the company’s management provide monthly stock statements & book debts statements to the bank.
- Coordinate closely with the company’s accountant by providing regular data and documents relating to sales, purchases, expenses and relevant financial data/docs including accounts receivable, accounts payable, payment collection of billed invoices, customer ageing, GST data, purchase orders, eWay bills, credit memos, supplier ageing, vendor payments and other data/documents.




- Support bank related work & documentation in terms of depositing cheques, processing payments, forex transactions, import-export documentation and preparing financial instruments (i.e. PBGs, LC, bank letters, etc) with local branches of the company’s bankers, and also coordinating with the company’s Guwahati team for bank liaising, and also working with customs and other agencies.
- Responsible for maintaining the employee attendance register, biometric entry/exit records, employee leave requests/records, employee compliance requirements and reporting to the management on a regular basis in regards to office discipline and decorum.
- Basic knowledge of tendering processes, GeM (Government e-Marketplace) portal and other government & PSU procurement and e-tendering platforms, along with skills for public procurement processes, registrations & empanelment, tender preparation & documentation, tender compliances, client liaison and overall bidding processes and submissions.
- Desirable to have workable understanding of ERP (enterprise resource planning), SCM (supply chain management), CRM (customer relationship management), financial management, inventory management and other productivity enhancement software tools.

Bachelor’s or Master's degree or PG Diploma in Commerce, Marketing, Business Management, Operations, and/or related field. Knowledge about Aerospace & Defence industry is a plus

Job Types : Full time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits :

- Paid sick time
- Provident Fund

Work Location: In person

📌 Operations Executive (Bengaluru)
🏢 Avgarde Systems
📍 Bengaluru