Job Description - Admin + Personal Assistant

Job Title : Admin + Personal Assistant Department : Administration Location : Vikhroli (West), Mumbai Employment Type : Full-Time

Job Summary

Key ResponsibilitiesAdministration

- Manage the reception area and act as the first point of contact for visitors, clients, vendors, and guests.
- Welcome visitors professionally and direct them to the appropriate departments.
- Maintain visitor records and coordinate visitor access.
- Receive and distribute couriers, parcels, and official correspondence.
- Coordinate meeting room bookings and hospitality arrangements for visitors.
- Ensure the reception area is clean, organized, and presentable at all times.
- Assist with day-to-day office administration activities.
- Coordinate housekeeping, pantry, office supplies, stationery, and vendor management.
- Handle office maintenance and ensure the smooth functioning of office facilities.
- Maintain office records, files, and administrative documentation.
- Manage travel bookings, hotel reservations, and transportation arrangements.
- Assist in organizing company events, meetings, and employee activities.
- Liaise with external vendors and service providers for office-related requirements.
- Monitor office assets, AMC renewals, and utility services.

Personal Assistant

- Manage the Manager's calendar, appointments, meetings, and travel schedules.
- Prepare meeting agendas, presentations, Minutes of Meeting (MOM), and reports.
- Follow up with internal departments and external stakeholders on behalf of the Manager.
- Maintain confidential documents and sensitive business information.
- Coordinate business meetings, client visits, and conferences.




- Assist in preparing presentations, reports, and business documents.
- Track pending tasks and ensure timely completion of assigned action items.
- Handle confidential communications with professionalism and discretion.

Required Skills :

- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Good follow-up and coordination skills.
- High level of confidentiality and professionalism.
- Time management and problem-solving skills.
- Attention to detail and accuracy.
- Ability to work independently with mínimal supervision.
- Pleasant personality with strong customer service and interpersonal skills.

Technical Skills

- Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Google Workspace (preferred)
- Calendar and meeting management tools
- Documentation and record management

Educational Qualification

- Bachelor's degree in Business Administration, Commerce, Management, or any relevant discipline.
- Additional certification in Administration or Executive Assistance will be an added advantage.

Experience

- Experience : 3-6 years in Administration, Executive Assistant, Personal Assistant, Office Administration, Reception, or similar roles.
- Experience supporting senior management or Managers is preferred.
- Professional appearance and positive attitude.
- Strong interpersonal and coordination skills.
- Ability to prioritize multiple tasks effectively.
- Versatile to work beyond regular office hours whenever required.
- Capable of handling responsibilities independently without continuous supervision.

Pay: ₹8,547.19 - ₹33,204.45 per month

Benefits :

- Paid sick time
- Provident Fund

Work Location: In person

📌 Admin + Personal Assistant (Vikhroli)
🏢 Sinaxis Enterprises
📍 Vikhroli