Position : Front Office Executive Location : Sector-6, IMT Manesar, Haryana
Role Overview
The Executive will be the first point of contact for visitors, vendors, and callers. The role requires maintaining a professional front office, ensuring smooth visitor management, supporting administrative activities, and coordinating with internal departments while following plant safety and security protocols.
Qualification
- Graduate in any discipline
- Diploma / certification in Office Administration or Front Office Management (added advantage)
- 3-7 years of experience as a Receptionist / Front Office Executive
- Experience in a manufacturing or industrial setup is must
Key Responsibilities
- Ensure visitor entry, ID verification, and gate pass procedures as per plant security norms
- Maintain visitor records and issue visitor passes
- Coordinate with concerned departments for visitor appointments and movement within the plant
- Handle incoming calls, transfer calls to concerned departments, and take accurate messages
- Maintain proper etiquette while handling external and internal communications
- Receive, sort, and dispatch incoming and outgoing couriers and documents :
- Maintain records for courier registers, visitor logs, and dispatch details
- Support HR/Admin team with basic administrative tasks and documentation
- Assist in scheduling meetings, interviews, and conference room arrangements
- Ensure the reception area is neat, presentable, and well-organized at all times
- Coordinate with housekeeping and security staff for front office upkeep
- Maintain stock of reception and office supplies and raise requisitions when required
Key Skills & Competencies
- Positive verbal and written communication skills (English & Hindi is must)
- Ability to multitask and handle pressure calmly