Job Description - Admin Executive

Admin Executive

Job Summary

Key Responsibilities

- Manage daily office administration and ensure smooth office operations.
- Maintain office supplies, stationery, and inventory records.
- Coordinate with vendors for office maintenance, housekeeping, and facility management.
- Handle courier services, incoming/outgoing mail, and office correspondence.
- Maintain office files, records, and documentation.
- Schedule meetings, manage calendars, and coordinate conference room bookings.
- Assist HR with employee onboarding, ID card issuance, and office-related documentation.
- Coordinate travel bookings, accommodation, and transportation arrangements.
- Monitor office equipment and coordinate repairs or maintenance.
- Process vendor invoices and maintain administrative expense records.
- Ensure office cleanliness, safety, and compliance with company policies.
- Prepare reports, meeting minutes, and presentations for management.
- Research and recommend AI-powered solutions to improve office efficiency and productivity.

Required Skills :

- Strong organizational and multitasking abilities.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office (Excel, Word, PowerPoint).

- Experience with Google Workspace (Docs, Sheets, Drive).

- Knowledge of AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar productivity tools. :

- Ability to use AI tools responsibly while maintaining confidentiality.

- Strong attention to detail and problem-solving skills.





- Excellent coordination and interpersonal skills.

Qualifications :

- Bachelor's degree in Business Administration, Commerce, or a related field.
- 1-3 years of experience in Administration or Office Management.
- Freshers with excellent administrative and technology skills may also apply.

Preferred Qualifications

- Experience in office administration and facility management.
- Familiarity with HRMS or ERP software.
- Experience using AI-powered productivity tools in a professional environment.
- Knowledge of digital documentation and workflow automation.

Key Performance Indicators (KPIs)

- Smooth day-to-day office operations.
- Timely completion of administrative tasks.
- Efficient vendor and facility management.
- Accuracy in documentation and record keeping.
- Effective utilization of AI tools to improve productivity.
- Employee and visitor satisfaction.
- Compliance with company policies and procedures.

Job Details

- Position : Admin Executive
- Department : Administration
- Employment Type : Full-Time
- Experience : 1-3 Years
- Location : Surat, Gujarat
- Self-motivated and detail-oriented professional.
- Strong organizational and coordination skills.
- Comfortable learning and adopting new technologies.
- Proactive mindset with excellent problem-solving abilities.
- Ability to work independently and collaboratively in a fast-paced workplace.
- Passion for using AI and automation tools to improve workplace efficiency.

Pay: ₹10,086.65 - ₹15,000.00 per month

Work Location: In person

📌 Admin Executive (Surat)
🏢 collective aec
📍 Surat