Job Description (JD) - Administrative Officer

VIRAAT RAMAYAN INSTITUTE OF MEDICAL SCIENCES, Chakia Motihari Bihar

Position Details

- Designation : Administrative Officer
- Department : Administration
- Reporting To : Medical Superintendent / Principal / Director
- Work Location : Medical College & Teaching Hospital

Purpose of the Position

The Administrative Officer is responsible for overseeing the day-to-day administrative operations of the medical college and hospital, ensuring effective coordination between departments, compliance with regulatory requirements, and smooth functioning of institutional activities.

Key Roles and Responsibilities1. Administrative Management

- Supervise and manage daily administrative operations of the medical college and hospital.
- Ensure proper implementation of institutional policies, rules, and procedures.
- Coordinate between academic, clinical, and administrative departments.

2. Staff Supervision

- Monitor the work of administrative and support staff.
- Ensure discipline, punctuality, and proper duty allocation among staff.
- Assist HR in staff management, documentation, and performance monitoring.

3. Regulatory & Compliance Work

- Ensure compliance with regulatory authorities such as National Medical Commission , state health departments, and other statutory bodies.
- Maintain records and documentation required for inspections and approvals.

4. Documentation & Record Management

- Maintain administrative records, official correspondence, and reports.
- Ensure proper documentation of institutional activities and administrative decisions.

5. Coordination with Hospital Departments

- Coordinate with clinical departments, nursing services, and support services.
- Facilitate smooth functioning of OPD, IPD,



and hospital administrative units.

6. Facility & Infrastructure Management

- Oversee maintenance of buildings, equipment, and campus facilities.
- Coordinate with maintenance, security, housekeeping, and transport departments.

7. Procurement & Logistics

- Assist in procurement processes for hospital and college requirements.
- Ensure proper inventory management of office supplies and administrative resources.

8. Meeting & Event Coordination

- Organize meetings, prepare agendas, and maintain minutes of meetings.
- Assist in organizing institutional programs, inspections, and official events.

9. Reporting & Communication

- Prepare administrative reports for management.
- Communicate institutional instructions and policies to departments and staff.

10. Additional Responsibilities

- Assist management in strategic planning and institutional development.
- Perform any other administrative duties assigned by the management.

Qualification

- Master’s Degree in Hospital Administration / Healthcare Management / Business Administration / Public Administration .

Experience

- Minimum 5-8 years of administrative experience , preferably in a medical college, hospital, or healthcare institution .

Key Skills

- Administrative and organizational skills
- Knowledge of hospital and medical college functioning
- Leadership and staff management
- Communication and coordination skills
- Knowledge of healthcare regulations and compliance

Key Performance Indicators (KPIs)

- Efficiency of administrative operations
- Compliance with regulatory requirements
- Staff management and coordination
- Quality of documentation and reporting
- Support in institutional inspections and accreditation

WhatsApp - (phone hidden)

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Administrative Officer (Chakia)
🏢 SUBHWANTI GROUP OF INSTITUTIONS
📍 Chakia