Title : Role Description - Senior Site HR & Administration

Doc. No. : This document describes role purpose, accountabilities, reporting lines and skillset and experience required.

Description

Role Name

Senior Site HR & Administration

Reports to

HOD

Deputy

N/A

Revision and date

00 | 8.4.2026

Role Purpose

The Site HR & Admin is responsible for managing end-to-end HR operations, payroll coordination, statutory compliances, government liaisoning, and site administration . The role ensures smooth people operations at the site while maintaining full compliance with applicable labour laws and local regulations in Gujarat .

Accountabilities

1. HR Operations

- Manage joining formalities of new employees including documentation, induction, and coordination with respective departments.
- Maintain and regularly update employee master data, personal files, and statutory records .
- Monitor probation completion and issue confirmation letters based on performance feedback.
- Prepare and analyze monthly HR MIS reports (new joiners, separations, headcount, attrition).
- Conduct exit interviews and ensure completion of exit formalities.
- Coordinate and ensure timely Full & Final settlements for resigned employees.
- Support line managers in addressing employee grievances, discipline, and basic IR matters at the site.

2. Payroll & Statutory Compliance

- Coordinate attendance and timekeeping (employees and contract labour).

- Ensure timely processing and disbursement of wages, salaries, incentives, and variable pay.

- Verify and ensure strict compliance with Minimum Wages Act for all employees and contract workers.

- Ensure timely submission of statutory returns and challans under applicable labour laws.

- Ensure compliance with,



but not limited to:

- Factories Act

- Contract Labour (Regulation & Abolition) Act

- Employees’ Provident Fund & ESIC

- Payment of Bonus Act

- Payment of Gratuity Act

- Employees Compensation Act

- Coordinate and support during labour inspections, audits, and statutory inquiries .

- Liaise with local labour authorities, PF, ESIC, and Factory Inspector offices .

3. Liaisoning & Statutory Approvals

Coordinate and follow up with consultants and authorities for statutory approvals and renewals including:

- GIDC and Factory Inspector approvals
- Factory License and renewals
- BOCW registration (if applicable)
- GPCB - Consent to Establish (CTE) & Consent to Operate (CTO)
- Fire NOC
- CCA renewal

Maintain a statutory compliance calendar and ensure timely renewals.

Support management during plant audits and government visits.

Knowledge / skills required

- Experience : 8+ years of experience in site/plant HR & administration
- Hands-on experience in contract labour management
- Proficiency in MS Excel, HRMIS / payroll systems
- Language proficiency :Gujarati (preferred), Hindi & English
- Good coordination, communication, and problem-solving skills

Educational Qualification

Qualification : Graduate / MBA in HR or relevant discipline preferred

Experience required

10-15 years

Oil and Gas IT or ITES Consultancy Shipping Automobile

Infrastructure Telecommunications Chemical Food and Beverages Other

Personal Attributes

- Compliance-oriented mindset
- Solid execution and follow-up skills
- Ability to handle site-level workforce issues independently
- Vendor and authority coordination skills
- High level of integrity and confidentiality

Approved by

Department Head

📌 Senior Site HR & Administration-dahej
🏢 Sunshine Workforce Solutions
📍 Dahej