Job Description – Compliance Manager (Textile Manufacturing Unit)

Designation: Compliance Manager
Department: Human Resources & Compliance
Location: Erode, Tamil Nadu
Reporting To: Head – HR / Factory Head

Educational Qualification

- Postgraduate Degree in Human Resources, Business Administration, Commerce, Law, or related discipline.

Experience

- Minimum 6 years of experience in statutory compliance, payroll administration, and labor law management.
- At least 3 years of experience in a textile/manufacturing unit handling compliance audits and factory regulations.
- Strong knowledge of Factory Act, Labor Laws, ESI, EPF, SA 8000, Social Compliance Audits, Fire & Safety regulations.

Key Responsibilities

1. Statutory & Legal Compliance

- Ensure timely renewal of all statutory licenses, certificates, and approvals.
- Coordinate with government authorities and external agencies for inspections and approvals.
- Maintain all factory compliance records and legal documentation.
- Monitor adherence to labor laws, Factory Act, and social compliance requirements.

2. Payroll & Statutory Administration

- Oversee payroll statutory compliance for staff and workers.
- Ensure timely preparation of ESI & EPF challans and statutory filings.
- Maintain wage, attendance, overtime, leave, and statutory records.
- Support payroll-related audits and inspections.

3. Audit Management

- Prepare documents for:
- Payroll Audits
- Bonus Audits
- Earned Leave Audits
- Personal File Audits
- Social Compliance Audits
- Buyer Audits
- Government Audits
- Ensure timely closure of audit observations and CAPA reports.

4. SA 8000 Compliance Management

- Maintain SA 8000:2014 Manual, Policies, and Procedures.




- Conduct Internal Audits and Management Review Meetings (MRM).
- Maintain SPT records and monitoring registers.
- Coordinate supplier compliance audits.
- Ensure implementation of corrective and preventive actions.

5. Committee & Employee Welfare Records

Maintain records of:

- Internal Complaints Committee (ICC)
- Grievance Committee
- Health & Safety Committee
- Canteen Committee
- Works Committee
- Social Performance Team (SPT)
- Ladies Hostel Grievance Committee

6. Health, Safety & Environmental Compliance

- Maintain mock drill, fire safety, first aid, PPE, and chemical handling training records.
- Ensure risk assessments are conducted and documented.
- Coordinate health and safety programs across the factory.
- Monitor compliance with environmental and occupational health standards.

7. Statutory Registers & Documentation

Maintain all statutory registers as per applicable laws, including:

- Register of Fines
- Register of Deductions
- Accident Register
- Maternity Benefit Register
- Suspension Register
- Advances Register
- ESI Accident Book
- Other labor law and Factory Act registers

8. Record Maintenance

- Personal Files
- Child Labour Register
- Creche Register
- PPE Issue Register
- ICC Complaint Register
- Suggestion & Complaint Box Register
- Medical Fitness Certificates
- Safety Inspection Reports

Key Skills

- Factory Act Compliance
- Labor Law Administration
- SA 8000 Compliance
- Social Compliance Audits
- Payroll Compliance
- ESI & EPF Administration
- Audit Coordination
- CAPA Management
- Documentation Control
- MS Excel & HRMS Systems
- Communication & Stakeholder Management

Pay: ₹20,049.67 - ₹30,180.27 per month

Perks:

- Provident Fund

Work Location: In person

📌 Wanted Compliance Executive for Textile industry - Immediate joiner (Erode)
🏢 Pallava Group
📍 Erode