The assistant gives day-to-day administrative and operations support to a Technical Support Engineering team of about 12 engineers and their manager. A typical day includes:

- Managing calendars, scheduling meetings and booking rooms for the manager and team, including meetings with US and EMEA teams across time zones.
- Organizing team meetings, reviews and all-hands sessions: sending invites, preparing agendas, taking notes and following up on action items.
- Coordinating team events, recognition activities, offsites and training sessions, including vendors, catering and logistics.
- Handling purchase requests, invoices and expense reports, and tracking them through approval.
- Supporting new hires and leavers: requesting equipment and access, issuing badges and coordinating with facilities.
- Keeping team trackers, distribution lists, Share Point sites and Teams channels up to date.
- Booking travel and visas, and preparing straightforward Excel and Power Point reports for leadership.

What is the ideal background of a candidate for this role?:

- A graduate in any field.



A business or administration degree is a plus.
- 3+ years as an administrative or executive assistant, ideally supporting managers and teams in an IT, technology or large corporate company.
- Comfortable with Microsoft 365 (Outlook, Teams, Excel, Power Point, Share Point).
- Strong English communication skills, and confident working with stakeholders in other countries.
- Well organized and discreet with confidential information. Proactive, able to handle several priorities at once, and focused on service.

Top 3 Must-Have HARD Skills & years of experience for each:

- Calendar and meeting management across time zones using Microsoft Outlook and Teams 3+ years
- Microsoft Excel and Power Point for trackers, data reports and presentations (formulas, pivot tables, formatting) 2+ years
- Event, travel and procurement coordination, including handling purchase orders, invoices and expenses in a corporate system (for example SAP or MS Invoice) 2+ years

📌 Administrative Assistant 2 (India)
🏢 TRIGENT SOFTWARE PRIVATE
📍 India