Finance Operations Executive at Josh Talks

Location: Gurgaon (On-site)

Experience: 1–3 years

Why This Role Exists

We are looking for a Finance Operations Executive who can bring accuracy, discipline, and efficiency to our day-to-day finance operations.

From processing payments and maintaining financial records to managing reconciliations, compliance, and reporting, this role is essential to keeping the company's finances organized and running smoothly.

A key responsibility will be to take end-to-end ownership of payment-related queries from the Data Team, ensuring timely resolution, clear communication, and accurate tracking.

The Mandate

You will be responsible for three things:

1. Keeping financial operations accurate and organized
2. Ensure payments, invoices, accounting records, and reconciliations are maintained properly.
3. Owning Data Team payment coordination and resolution
4. Act as the primary finance point of contact for the Data Team, resolving payment issues, tracking pending payouts, and ensuring smooth payment operations.
5. Supporting compliance, reporting, and process improvement
6. Assist with GST, TDS, payroll, audits, monthly closing, MIS reporting, and financial controls.

What You Will Be Doing

Data Team Payment Management and Query Resolution

- Act as the single point of contact for all payment-related queries from the Data Team.
- Take end-to-end ownership of payment queries raised by data contributors, vendors, freelancers, and internal team members.
- Coordinate with the Data Team to collect payment requests, approvals, invoices, and supporting documentation.
- Track pending, processed, failed, and rejected payments and ensure timely resolution.
- Investigate payment discrepancies, incorrect bank details, duplicate requests, and transaction failures.
- Coordinate with banks, payment platforms, and internal stakeholders to resolve payment issues.
- Maintain an updated payment tracker with transaction status, payment references, and outstanding queries.
- Provide timely payment confirmations and updates to the Data Team.
- Ensure no payment-related issue remains unresolved without proper follow-up or escalation.
- Identify recurring payment problems and improve processes to reduce delays and errors.

Payments and Vendor Management

- Process vendor payments, employee reimbursements, freelancer payouts, and operational expenses.
- Verify invoices, supporting documents, and payment approvals.
- Maintain payment trackers and monitor outstanding liabilities.
- Coordinate with vendors and internal teams for payment-related queries.
- Track corporate card expenses and ensure proper expense allocation.

Accounting and Reconciliations





- Maintain accurate accounting records and supporting documentation.
- Perform bank, vendor, customer, and corporate card reconciliations.
- Track accounts payable, accounts receivable, advances, and outstanding balances.
- Support monthly book closing and ledger scrutiny.
- Coordinate with the accounting team to resolve discrepancies.

Taxation and Compliance

- Assist with GST and TDS calculations, reconciliations, and return filings.
- Maintain statutory compliance records and supporting schedules.
- Support PF, ESI, payroll-related compliance, and other statutory requirements.
- Coordinate with consultants and auditors for documentation and compliance matters.

Banking and Treasury Operations

- Coordinate with banks for day-to-day banking activities.
- Support domestic and international payment processing.
- Maintain cash and bank balance trackers.
- Assist in monitoring cash flow and upcoming payment obligations.
- Support documentation for inward and outward remittances

MIS and Financial Reporting

- Prepare and maintain monthly expense reports and financial trackers.
- Support preparation of MIS reports for management.
- Track expenses across business divisions, projects, and cost centers.
- Identify discrepancies and ensure financial data is accurate.
- Assist with budget-versus-actual expense tracking.

Audit and Documentation

- Maintain organized financial records, invoices, and supporting documents.
- Assist with statutory audits, internal audits, and financial reviews.
- Prepare schedules, reconciliations, and documentation requested by auditors.
- Ensure financial information is readily available when required.

What This Role Requires

- 1–3 years of experience in finance, accounting, or finance operations.
- Bachelor's degree in Commerce, Finance, Accounting, or a related field.
- Working knowledge of accounting principles, GST, and TDS.
- Strong proficiency in Microsoft Excel and Google Sheets.
- Familiarity with accounting software such as Tally or similar platforms.
- Understanding of payments, banking, and reconciliations.
- Ability to investigate and resolve payment discrepancies independently.
- Strong communication skills to coordinate with internal teams and external stakeholders.
- Excellent attention to detail and organizational skills.




- Ability to manage multiple payment requests and meet deadlines.

What We're Looking For

- Strong ownership: Someone who takes responsibility for tasks and queries until they are resolved.
- Problem-solving ability: Someone who can investigate payment issues and find practical solutions.
- Attention to detail: Accuracy matters, especially when dealing with financial transactions.
- Reliability: Someone who follows through on commitments and deadlines.
- Proactiveness: Ability to identify gaps, follow up independently, and resolve issues.
- Structured thinking: Comfortable maintaining trackers, records, and processes.
- Willingness to learn: Curious about finance, accounting, taxation, and business operations.
- Comfort with execution: Someone who enjoys hands-on work and getting things done.

Why Join

- Work closely with the finance team, Data Team, and business leaders.
- Gain exposure to finance operations across Media, Education, and AI businesses.
- Take direct ownership of a critical payment operations function.
- Learn about accounting, taxation, treasury, compliance, and financial reporting.
- Get hands-on experience with domestic and international financial transactions.
- Build and improve financial processes that impact daily business operations.
- Grow professionally in a fast-moving company.

How Success Will Be Judged

Success in this role looks like:

- All Data Team payment queries are acknowledged, tracked, and resolved promptly.
- Pending and failed payments are actively followed up until closure.
- Vendor payments and reimbursements are processed accurately and on time.
- Bank and ledger reconciliations are completed without unnecessary delays.
- Financial trackers and records are consistently accurate and updated.
- GST, TDS, and other compliance activities are supported within deadlines.
- Monthly reporting and audit documentation are well organized.
- Data Team members have transparent visibility into their payment status.
- Day-to-day finance operations become more efficient and reliable.

The Honest Version

This is an execution-focused role with real responsibility.

You will work on payments, reconciliations, compliance, reporting, and financial coordination. A significant part of your role will involve working directly with the Data Team, handling payment queries, resolving discrepancies, and ensuring payments move smoothly from request to completion.

We need someone who doesn't just forward queries but takes ownership, follows up, and drives them to resolution.

If you are detail-oriented, proactive, and want to build a strong foundation in corporate finance while owning important operational processes, this role is worth your time.

📌 Finance Operations Executive (Gurugram)
🏢 Josh Talks
📍 Gurugram