Dispatch Planning & Coordination
Coordinate daily dispatches as per sales orders and dispatch schedule.
Ensure material is dispatched according to quantity, quality, and customer requirements.
Coordinate with Production, Stores, Sales, and Transporters for smooth dispatch execution.
Monitor pending dispatches and ensure timely completion.
Dispatch Documentation
Prepare and verify:
Delivery Challans
E-Way Bills
Invoices
LR Copies
Transport Documents
Dispatch Registers
Maintain proper dispatch records and filing systems.
Vehicle Coordination
Arrange vehicles as per dispatch requirements.
Coordinate with transporters for vehicle placement.
Track vehicle movement and dispatch status.
Resolve loading and transportation-related issues.
Dispatch Tracking
Update dispatch dashboard daily.
Track:
Planned vs Actual Dispatch
Pending Dispatches
Vehicle Delays
Customer Deliveries
Share daily dispatch status with management.
Customer Coordination
Inform customers regarding dispatch status.
Share dispatch documents when required.
Coordinate for delivery schedules and special dispatch requirements.
B. Administration Responsibilities1.
Office Administration
Maintain office records, files, and documents.
Ensure smooth day-to-day administrative operations.
Manage office supplies and stationery inventory.
Coordinate housekeeping and office maintenance activities.
Attendance & Employee Records
Maintain employee attendance records.
Update employee records and administrative documentation.
Vendor & Service Coordination
Coordinate with vendors, contractors, and service providers.
Follow up on office maintenance and service requirements.
Maintain vendor records and agreements.
Asset Management
Maintain records of company assets.
Track allocation and movement of assets.
Ensure proper upkeep and maintenance of office equipment.
Compliance & Documentation
Maintain statutory and company documents.
Ensure proper record keeping and document control.
Support audits and compliance requirements.