We are looking for a reliable and detail-oriented qualified to handle administrative support, procurement coordination, and basic accounting tasks. The role ensures effective purchase tracking, documentation of expenses, and coordination with auditors for monthly statutory filings.
Key ResponsibilitiesProcurement & Vendor Coordination
Assist in procurement of materials, supplies and services for ongoing projects.
Collect purchase bills/invoices from vendors on time.
Maintain a vendor database with updated pricing, lead times, and contacts.
Follow up with vendors on delivery schedules & payment requirements.
Compare quotations and provide basic purchase evaluation for approval.
Accounts & Expense Management
Maintain daily record of project-wise expenses.
Reconcile purchase bills and expenses with quotations and delivery.
Update spreadsheets/project trackers for budget monitoring.
Coordinate with accountant/auditor for monthly GST filing and related documentation.
Support with payments, petty cash, and reimbursements.
Administration
Handle basic office administrative tasks (files, documentation, stationery, supplies).
Maintain organized soft and hard copies of all bills, vouchers, and relevant documents.
Support communication between project team, vendors, accountant and management.
Assist in contract/document drafting or typing as required.
Skills & Qualifications
Graduate in Commerce/Business Administration (preferred, not mandatory).
Basic knowledge of accounting, GST, invoicing & procurement terminology.
Robust organizational and follow-up skills.
Positive communication, negotiation & coordination abilities.
Experience in architecture, construction or interiors firm is an added advantage.
Competencies
Attention to detail
Time management
Proactive follow-up
Reliability & discretion
Ability to work independently
Work Mode
Full-time / On-site (adjustable based on your requirement)