Job Purpose To handle day-to-day accounting operations including purchase booking, vendor payments, bank reconciliations, Vendor reconciliation, statutory payments, and audit support, ensuring accurate books of accounts.
Key Responsibilities
Purchase Booking & Accounts Payable
Ensure timely and accurate booking of purchase invoices of direct & indirect expenses.
Verify vendor invoices, supporting documents, cost sheets and relevant approvals before booking.
Monitor purchase booking turnaround time in relation to vessel sailing dates
Identify discrepancies in cost sheets and coordinate for timely correction.
Ensure invoices are processed within defined timelines.
Vendor Payments
Prepare and process vendor payments accurately and within agreed timelines.
Ensure payments are released within the applicable credit period and without unnecessary delays.
Coordinate with vendors and internal departments for pending invoices and payment-related queries.
Maintain vendor satisfaction through timely and accurate payment processing.
Ledger Reconciliation
Conduct periodic reconciliation of vendor and other relevant ledger accounts.
Follow up with concerned departments/vendors for missing documents and invoices.
Ensure reconciliation differences are investigated and resolved promptly.
Conduct daily Bank reconciliations