Position: Executive Assistant (EA) – HR Admin
Location: Tricity Office, Panchkula
Experience: 2–3 Years
Employment Type: Full-Time
Organization: Shoolini University

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant – Admin to support senior management while managing key HR administrative operations at the Tricity Office.

Roles & Responsibilities

Executive Assistance
Manage the calendar, meetings, appointments, and schedules of senior management.
Coordinate internal and external meetings, including scheduling, follow-ups, and meeting documentation.
Handle emails, calls, correspondence, and other communication on behalf of management.
Prepare presentations, reports, MIS, and other management documents.
Coordinate with internal departments and external stakeholders to ensure timely execution of tasks.
Maintain confidentiality of sensitive business and employee information.

Administration
Manage day-to-day administrative activities and ensure smooth functioning of the office.
Coordinate with vendors, service providers, and internal teams for office requirements.
Manage office supplies, records, and administrative documentation.




Coordinate travel, accommodation, transportation, and other arrangements for management and employees.
Support meetings, events, and official activities.
Handle other administrative and HR responsibilities assigned by management.

Required Skills
2–3 years of relevant experience in Executive Assistance, HR Operations, Administration, or a similar role.
Excellent verbal and written communication skills.
Strong organizational, coordination, and follow-up skills.
Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.
Ability to handle multiple priorities and work under deadlines.
Valuable problem-solving and decision-making skills.
High level of professionalism and confidentiality.
Proactive approach with solid attention to detail.
Ability to work independently as well as collaboratively with different teams.

Educational Qualification
Bachelor's degree in any discipline.

Preferred Experience

Experience in education, higher education, EdTech, corporate, or qualified services will be preferred.

Work Location: In person

📌 Ea & Admin Panchkula
🏢 Shoolini University
📍 Panchkula