KRAs: Travel Secretary
Travel Planning & Booking
Book flights, trains, hotels, and cabs as per policy and budget
Compare fares and options to get the best value
Arrange visas, travel insurance, and forex where required
Itinerary Preparation
Prepare detailed itineraries with timings, confirmations, addresses, and contacts
Share itineraries and travel documents at least 48 hours before departure
Include local transport, meeting schedules, and emergency contacts
Travel Documentation & Compliance
Keep passports, visas, tickets, and ID records valid and up to date
Ensure travel follows company policy and approvals
Maintain digital and physical travel files
Vendor Management & Negotiation
Maintain relationships with airlines, hotels, travel agents, and cab operators
Negotiate corporate rates and track vendor performance
Verify invoices and resolve billing discrepancies
Cost Control & Expense Tracking
Track travel spend against budget
Process travel advances, claims, and reimbursements




Prepare monthly travel cost reports with savings highlighted
Travel Support & Contingency Handling
Manage cancellations, delays, rebookings, and emergencies
Be reachable during travel (24x7 when required)
Track traveler safety and location for international trips
Coordination & Communication
Coordinate with the traveler, admin, finance, and HR
Obtain travel approvals promptly
Confirm pickups, check-ins, and local arrangements

Sample Performance Measures
Bookings completed within the set turnaround time (e.g., 24 hours)
Percentage of bookings within budget and policy
Itineraries delivered 48 hours in advance
Zero travel errors (wrong dates, names, or documents)
Cost savings achieved versus budget
Claims processed within deadline
Traveler satisfaction score

Pay: ₹25,000.00 - ₹78,000.00 per month

Work Location: In person

📌 Travel Secretary / Personal Assitant Ludhiana
🏢 FOMERAH VENTURES
📍 Ludhiana