Job Description – Company Secretary

Designation: Company Secretary
Department: Secretarial / Legal & Compliance
Location: Corporate Office, Coimbatore
Reporting To: CEO / Board of Directors
Experience: Freshers and candidates with 0–2 years of post-qualification experience
Industry: NBFC / Financial Services

Role Purpose

The Company Secretary will be responsible for managing the Company’s secretarial, corporate governance and statutory compliance functions. The role involves Board and shareholder matters, Companies Act compliance, MCA filings, maintenance of statutory registers, governance documentation and regulatory coordination.

The position is suitable for a freshly qualified Company Secretary who is eager to build practical experience in corporate governance, statutory compliance and NBFC operations.

Qualification

- Associate or Fellow Member of the Institute of Company Secretaries of India (ICSI) with valid membership – mandatory.
- Must have completed the applicable CS training requirements.
- Freshly qualified Company Secretaries are encouraged to apply.

Eligibility & Experience

- Qualified Company Secretary (CS) with valid ICSI membership.
- Freshers and candidates with 0–2 years of post-qualification experience are eligible.
- Strong understanding of the Companies Act, 2013, and applicable corporate governance requirements.
- Prior NBFC or financial services experience is preferred but not mandatory.
- Candidates with academic knowledge of corporate law, statutory compliance and secretarial practices are welcome.
- Exposure to Board governance, RBI-related NBFC regulations, NCDs and statutory audits will be an added advantage.

Key Responsibilities

1. Board & Corporate Governance

- Assist in organising and managing Board, Committee and General Meetings.
- Prepare agendas,



notices, resolutions, minutes and supporting documents.
- Maintain Board and Committee records, minute books and governance documentation.
- Support the implementation of Board-approved policies and governance procedures.

2. Statutory & MCA Compliance

- Assist in preparing and filing statutory forms and returns with the Ministry of Corporate Affairs (MCA) and Registrar of Companies (ROC).
- Maintain statutory registers, records and other mandatory corporate documents.
- Monitor the statutory compliance calendar and ensure timely completion of applicable filings.
- Support annual filings, disclosures and other Companies Act compliance requirements.
- Assist with matters relating to the appointment, resignation and changes concerning Directors and Key Managerial Personnel (KMPs).

3. NBFC & Regulatory Compliance

- Assist in monitoring applicable NBFC-related corporate governance and regulatory requirements.
- Coordinate with the RBI, ROC, statutory auditors, legal advisors and other authorities as required.
- Support regulatory inspections, due diligence and compliance documentation.
- Track regulatory updates and assist in implementing applicable changes.

4. NCD & Corporate Actions

- Assist with secretarial and statutory requirements relating to NCDs and debentures.
- Coordinate with debenture trustees, registrars and transfer agents (RTAs), merchant bankers and other intermediaries, where applicable.




- Support compliance relating to share capital, allotments, transfers and other corporate actions.
- Assist in documentation relating to capital raising and corporate restructuring.

5. Audit & Documentation

- Assist in coordinating Secretarial Audits and addressing audit observations.
- Maintain accurate corporate records, compliance documentation and audit trails.
- Support the preparation and maintenance of legal documents, statutory disclosures and investor-related documentation.
- Ensure proper filing, organisation and confidentiality of corporate records.

Key Skills & Competencies

- Understanding of the Companies Act, 2013.
- Knowledge of Secretarial Standards and corporate governance practices.
- Basic understanding of MCA / ROC filings and statutory compliance.
- Strong drafting, documentation and record-management skills.
- Positive written and verbal communication.
- Willingness to learn NBFC regulations and financial services compliance.
- Strong attention to detail and ability to meet deadlines.
- High integrity, professionalism and confidentiality.

Ideal Candidate

A freshly qualified or early-career Company Secretary who is detail-oriented, proactive and willing to take ownership of the Company’s secretarial and compliance functions. The candidate should have a strong foundation in corporate law, a willingness to learn NBFC-specific regulations and the ability to gradually manage statutory compliance and Board governance independently.

Freshers are welcome to apply. Prior NBFC experience is an advantage, not a prerequisite.

Pay: ₹500,000.00 - ₹700,000.00 per year

Benefits:

- Cell phone reimbursement
- Life insurance
- Provident Fund

Work Location: In person

📌 Company Secretary (Coimbatore)
🏢 Dhanam Investment and Finance
📍 Coimbatore