Job Description: Residential Campus In-Charge

Roles and Responsibilities

1. Residential Campus Administration

- Oversee the day-to-day operations of the residential campus.

- Ensure the smooth functioning of hostels, dining facilities, common areas, and other residential amenities.

- Implement institutional policies, rules, and procedures.

- Maintain a disciplined, safe, clean, and student-friendly residential environment.

- Coordinate with the management and other departments for the effective functioning of the campus.

2. Student Welfare and Discipline

- Monitor students' well-being, behaviour, discipline, and overall development.

- Ensure compliance with campus rules, hostel timings, attendance requirements, and leave procedures.

- Address student concerns, complaints, grievances, and interpersonal conflicts promptly.

- Maintain regular communication with parents or guardians regarding significant student welfare issues, as per institutional policy.

- Promote a respectful, inclusive, and supportive residential atmosphere.

3. Staff Supervision and Coordination

- Supervise wardens, residential supervisors, housekeeping staff, security personnel, and other assigned staff.

- Allocate duties and monitor staff attendance, punctuality, and performance.

- Conduct regular staff meetings and provide necessary instructions.

- Ensure adequate staffing and proper shift arrangements.

- Report staff-related issues and recommend corrective actions to the management.

4. Safety and Security

- Ensure the safety and security of students, staff, visitors, and campus property.

- Monitor entry and exit procedures, visitor registers, student movement, and permissions.

- Ensure emergency contact details, fire safety equipment, first-aid facilities, and evacuation procedures are in place.

- Coordinate appropriate responses to medical emergencies, accidents, security incidents, and other unforeseen situations.

- Maintain incident registers and submit reports to the management.

- Ensure compliance with applicable child protection and safeguarding policies, where relevant.

5. Housekeeping and Maintenance

- Monitor cleanliness and hygiene in rooms, washrooms, corridors, dining areas, kitchens, and common facilities.

- Conduct regular inspections of residential buildings and campus facilities.

- Coordinate repairs and maintenance of electrical systems, plumbing, furniture, equipment, and other infrastructure.





- Ensure adequate water supply, sanitation, lighting, ventilation, and waste disposal.

- Report major maintenance requirements and follow up until resolution.

6. Food and Dining Management

- Monitor the quality, quantity, hygiene, and timely serving of food.

- Coordinate with kitchen and catering staff regarding menus, meal schedules, and special dietary requirements.

- Ensure safe food handling, kitchen cleanliness, and proper storage of food items.

- Collect student feedback on food quality and take appropriate corrective action.

- Monitor dining facilities and report recurring issues to the management.

7. Health and Well-being

- Ensure timely assistance for students who are ill or injured.

- Coordinate access to medical facilities and emergency transportation when necessary.

- Maintain records of medical incidents and follow up on student welfare concerns.

- Monitor drinking water, sanitation, and general residential hygiene.

- Support student counselling, emotional well-being, and referral to qualified professionals when required.

8. Records and Documentation

- Maintain accurate records of student occupancy, attendance, leave, visitors, incidents, and complaints.

- Maintain staff duty rosters, attendance records, inspection checklists, and maintenance logs.

- Prepare daily, weekly, and monthly reports for the management.

- Ensure proper documentation of inventory, assets, equipment, and residential facilities.

- Maintain confidentiality of student, parent, and staff information.

9. Financial and Inventory Control

- Monitor the appropriate use of residential facilities, supplies, and campus resources.

- Maintain records of consumables, equipment, furniture, and other assets.

- Verify requirements for housekeeping, maintenance, and residential operations.

- Monitor expenditure within the approved budget and follow established procurement procedures.

- Report losses, damages, wastage, or misuse of institutional property.

10. Communication and Coordination





- Act as the main point of coordination for residential campus operations.

- Liaise with the Principal, Director, management, academic departments, parents, and service providers.

- Communicate campus instructions, schedules, and policy updates to students and staff.

- Coordinate residential activities, meetings, inspections, and special events.

- Escalate responsible incidents and unresolved issues to the appropriate authority promptly.

11. Compliance and Continuous Improvement

- Ensure compliance with institutional policies, applicable laws, and safety standards.

- Conduct routine inspections and identify operational gaps.

- Implement corrective measures based on complaints, inspection findings, and management instructions.

- Recommend improvements in student welfare, infrastructure, staff efficiency, and service quality.

- Maintain readiness for internal inspections, audits, and regulatory assessments.

12. Reporting and Accountability

- Report directly to the Principal, Director, Campus Head, or designated management authority.

- Submit periodic reports on campus operations, student welfare, staff performance, safety, maintenance, and expenditure.

- Take prompt action on operational issues within the scope of delegated authority.

- Ensure that all residential operations are conducted efficiently, responsibly, and transparently.

Key Performance Indicators (KPIs)

The Residential Campus In-Charge may be evaluated based on:

- Student safety, welfare, and satisfaction.

- Discipline and effective management of residential operations.

- Cleanliness, hygiene, and maintenance standards.

- Food quality and dining service satisfaction.

- Staff attendance, performance, and accountability.

- Timely resolution of complaints and maintenance requests.

- Accuracy of records and timely submission of reports.

- Compliance with institutional policies and safety procedures.

- Efficient utilization of resources and budget control.

Overall responsibility: To ensure the safe, disciplined, hygienic, and efficient functioning of the residential campus while promoting student welfare and maintaining institutional standards.

Job Location: Pune and Chennai
Food & Accommodation: Provided by the Company

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

- Flexible schedule
- Food provided
- Leave encashment
- Paid time off

Work Location: Remote

📌 Residential Campus In-Charge (India)
🏢 Med PG Thrissur
📍 India