Department: Legal & Secretarial

Experience: 3-5 Years

Location: Hyderabad

1. Job Summary

We are looking for an experienced and qualified Company Secretary (CS) with hands-on experience in listed company compliance, corporate governance, and regulatory filings. The candidate should have strong working knowledge of the Companies Act, 2013, SEBI regulations, and stock exchange compliance requirements.

The ideal candidate should have prior experience working with a listed company or a listed company group and be capable of independently managing secretarial compliances, Board and Committee meetings, corporate governance reporting, and coordination with regulatory authorities, auditors, and stock exchanges.

2. Key Responsibilities

A. Listed Company Compliance

- Ensure compliance with the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (SEBI LODR).
- Handle periodic and event-based disclosures to NSE/BSE, as applicable.
- Manage quarterly, half-yearly, and annual compliance filings with stock exchanges.
- Ensure timely disclosure of material events and information under Regulation 30 of SEBI LODR.
- Monitor compliance with SEBI (Prohibition of Insider Trading) Regulations, 2015.
- Maintain the Structured Digital Database (SDD), insider trading records, and related compliance documentation.
- Coordinate with stock exchanges, SEBI, Registrar of Companies (ROC), and other regulatory authorities.
- Track regulatory updates and ensure timely implementation of changes in applicable laws and regulations.

B. Board and Committee Management

- Organise Board Meetings, Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and committee meetings.
- Prepare agendas, notices, explanatory statements, minutes, and resolutions.
- Ensure compliance with statutory requirements relating to the Board of Directors and its committees.
- Maintain statutory registers, minute books, and other secretarial records.
- Coordinate with Directors, Independent Directors, Key Managerial Personnel (KMPs), and senior management.
- Ensure compliance with applicable provisions relating to the Audit Committee, Nomination and Remuneration Committee, Stakeholders Relationship Committee, and other committees.

C. Corporate Governance and Reporting

- Prepare the Corporate Governance Report, Annual Secretarial Compliance Report, and other applicable disclosures.
- Coordinate the preparation of the Annual Report, Board's Report, and related statutory disclosures.
- Ensure compliance with applicable requirements relating to Independent Directors, Director appointments, resignations,



and disclosures of interest.
- Monitor compliance with the Companies Act, 2013, Secretarial Standards issued by ICSI, and applicable SEBI regulations.
- Support the Board and senior management in implementing sound corporate governance practices.
- Coordinate with Practising Company Secretaries (PCS), statutory auditors, and internal auditors for compliance reviews and certifications.

D. ROC and MCA Compliance

- Prepare and file statutory forms and returns with the Ministry of Corporate Affairs (MCA), including applicable forms relating to:
- Annual returns and financial statements.
- Appointment, resignation, and changes in Directors and KMPs.
- Board and shareholder resolutions.
- Creation, modification, and satisfaction of charges.
- Other event-based statutory filings.
- Maintain statutory registers and records under the Companies Act, 2013.
- Ensure compliance with applicable provisions relating to deposits, loans, investments, related-party transactions, and other corporate actions.

E. Insider Trading and Shareholder Management

- Administer the Code of Conduct for prevention of insider trading.
- Manage trading window closures, pre-clearance of trades, and disclosures by designated persons.
- Maintain the list of designated persons and their immediate relatives, as applicable.
- Coordinate with the Registrar and Share Transfer Agent (RTA) and depositories.
- Monitor shareholding patterns, investor grievances, and shareholder-related disclosures.
- Ensure compliance with applicable requirements relating to dematerialisation, share transfers, and corporate actions.

F. Legal and Regulatory Advisory

- Advise management on corporate law, listing obligations, governance, and regulatory matters.
- Identify compliance gaps and recommend corrective actions.
- Maintain a compliance calendar and ensure timely closure of statutory obligations.
- Support due diligence, corporate restructuring, mergers, acquisitions, and other corporate transactions, wherever applicable.
- Assist in responding to regulatory queries, notices, and stock exchange observations.

3. Eligibility Criteria

- Qualified Company Secretary and member of the Institute of Company Secretaries of India (ICSI).
- Graduate in Commerce,



Law, or a related discipline.
- 3-5 years of relevant experience, preferably with a listed company.
- Demonstrated hands-on experience in SEBI LODR, Companies Act, 2013, and stock exchange compliances.
- Experience in handling Board and Committee meetings, annual reports, and corporate governance reporting.
- Good drafting, communication, coordination, and stakeholder management skills.
- Proficiency in MCA portal filings, NSE/BSE compliance portals, and compliance management systems.

4. Preferred Experience

- Experience with a company listed on NSE and/or BSE.
- Exposure to quarterly and annual compliance reporting and event-based disclosures.
- Experience in Annual Secretarial Compliance Reports and Secretarial Audit coordination.
- Familiarity with SEBI PIT Regulations, SDD maintenance, and related-party transaction compliances.
- Experience coordinating with statutory auditors, Practising Company Secretaries, legal counsel, and stock exchange officials.
- Exposure to corporate restructuring, fundraising, preferential issues, rights issues, or other capital market transactions.

5. Key Competencies

Competency

Expected capability

Regulatory knowledge

Strong understanding of Companies Act and SEBI regulations

Listed company experience

Independent handling of stock exchange compliances

Corporate governance

Effective Board and Committee management

Drafting skills

Notices, minutes, resolutions, disclosures, and reports

Compliance management

Proactive tracking and timely filing

Communication

Effective coordination with Directors and senior management

Attention to detail

Accuracy in statutory records and regulatory disclosures

6. Key Performance Indicators (KPIs)

- Timely completion of all applicable ROC, MCA, and stock exchange filings.
- Zero avoidable penalties or compliance defaults.
- Timely disclosure of material events and information.
- Accurate preparation of Board and Committee documentation.
- Timely submission of corporate governance reports and annual disclosures.
- Effective maintenance of the compliance calendar, statutory registers, and SDD.
- Timely resolution of shareholder grievances and regulatory observations.

Interested candidates can send their resumes to Email: [email protected] or Whatsapp: (phone hidden)

Pay: ₹400,000.00 - ₹500,000.00 per year

Advantages:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Company Secretary (CS) – Listed Company Compliance (Hyderabad)
🏢 M&M Logicorp
📍 Hyderabad